Finance Operations and Accounting Specialist

---  Real Time Networks is a cutting-edge technology company specializing in intelligent asset management, including intelligent locker systems and key management solutions. Our innovative products streamline workflows, improve security, and drive operational efficiencies for customers across multiple industries, including healthcare, law enforcement, and enterprise organizations.

---## The opportunity

We are seeking a Finance Operations and Accounting Specialist to support the day to day functioning of the company’s finance organization. Reporting to and working closely with finance leadership, this role plays a key part in ensuring that financial transactions, customer billing, vendor payments, inventory records and tax related information are processed accurately, on time and in accordance with internal controls.

This is a hands-on operational role designed for someone who wants to grow their accounting and finance operations skills inside a complex, cross border business. A significant portion of the work involves processing and coordinating a high volume of transactions while working in Microsoft Dynamics 365 Business Central and related systems during an ongoing transition from Quick Books. As systems and processes mature, the role will also contribute to improving workflow, data quality, reporting and month end close.

The ideal candidate is detail oriented, adaptable and comfortable working in a fast-paced environment where systems, volumes and business needs continue to evolve..## Responsibilities Finance Operations and Transaction Processing
* Review, verify and process incoming financial documents received through internal systems, including vendor invoices, credit card statements, employee expenses, customer billings and supporting documentation.
* Allocate and record transactions in Microsoft Dynamics 365 Business Central, ensuring that costs, revenues, taxes, currencies, projects and inventory are recorded in the appropriate subledgers and the general ledger.
* Support the preparation and processing of electronic payments, cheques and deposits, ensuring transactions are properly approved, documented and recorded.
* Work with internal teams and external parties to resolve missing information, discrepancies, timing issues and other exceptions that arise in day-to-day processing.
* Assist with maintaining organized records, audit trails and supporting documentation in accordance with company policies
* Other duties as assigned as the role and function evolve.
** Accounts Payable and Vendor Support
*** Support the end-to-end vendor payment process, including issuing or coordinating purchase orders, monitoring invoice receipt, matching invoices to purchase and receiving records, and following up with suppliers to resolve billing, pricing or shipment issues
* Communicate with vendors regarding outstanding balances, credits, delivery status and documentation, serving as a routine point of contact for payables related questions
* Prepare and support payment runs and assist with maintaining accurate vendor accounts and aging
** Accounts Receivable, Invoicing and Collections
*** Prepare and issue customer invoices based on shipments, contracts and services provided, ensuring accuracy and appropriate tax and currency treatment
* Monitor accounts receivable balances and follow up with customers regarding payment status, documentation or disputes in a professional and constructive manner
* Coordinate with sales, customer support and finance leadership to help resolve billing and collection issues and support healthy cash flow
** Inventory and Job Costing
*** Record inventory related transactions including purchases, receipts, transfers, build activity and adjustments within the ERP
* Support job costing, component tracking and cost of goods sold by ensuring inventory and assembly transactions are posted accurately and on a timely basis
* Assist with reconciliations between operational records and financial inventory balances
** Reconciliation and Reporting
*** Perform and support account reconciliations across bank, AR, AP, inventory, tax and other balance sheet accounts, investigating and resolving variances
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