Billing Clerk

Position: Billing Clerk - Fastfrate Group )

Fastfrate is an equal opportunity employer committed to creating a diverse, inclusive, and accessible workplace. We welcome applications from women, visible minorities, Indigenous peoples, persons with disabilities, and all qualified individuals.
If you require an accommodation at any stage of the recruitment process, please contact us at  and we will work with you to meet your needs.

Fastfrate Company Profile:
Fastfrate Group is one of North America’s largest privately owned transportation and logistics providers. Built on innovation, speed, and reliability, our national network connects major North American markets through seamless rail and road solutions, giving customers the strength of a full-service logistics partner.
From TL and LTL to drayage, warehousing, fulfillment, and final mile delivery, the Fastfrate Group provides true port-to-door solutions. Our integrated service model delivers seamless, end-to-end transportation and logistics support designed to move business forward.

Being part of the Fastfrate Group offers meaningful career opportunities, professional growth, and the ability to contribute to a company that plays a vital role in keeping Canada moving.
Why you’ll love working here:

A workplace where you can learn, grow, and build your career

A culture that encourages new ideas and continuous improvement

Supportive leaders who provide guidance while giving you autonomy

A team-focused environment

A competitive total-rewards package, including group benefits and a company-sponsored retirement savings plan

Support for professional memberships, training, and certifications

The Opportunity:
This is your chance to join a team where your work truly makes an impact. In this role, you will contribute directly to the success of our customers, our operations, and the Fastfrate Group as a whole. You’ll work in a supportive environment that values collaboration, problem-solving, and continuous learning.
Role

Summary:


The Billing and Inventory Clerk is responsible for supporting office and warehouse operations through accurate inventory management, billing, and accounts receivable activities. This role coordinates order processing and shipping, maintains detailed records, prepares and issues invoices, and ensures customer accounts are accurately billed and reconciled. Working closely with internal teams and external carriers, the role contributes to efficient operations, timely delivery of goods, and strong financial controls in a fast-paced environment.
Hours of Work:
Monday to Friday, 7:00am–3:00pm

Work Arrangement:
On-site
Position Type:
Union
Employment Status:
Permanent
Compensation:
Hourly Rate: $24.76
Work Location & Environment:
1375 Kingsway Ave, Port Coquitlam, British Columbia
Office Environment
Key Accountabilities:
In this role, you will:

Manage inventory systems and ensure accurate tracking of incoming and outgoing products.

Oversee processing and shipping of orders from start to finish.

Coordinate with shipping carriers to ensure timely delivery and pickup.

Maintain accurate records and generate regular reports.

Collaborate with billing, customer service, and other departments to support operations.

Prepare, issue, and maintain customer account documentation (invoices, bills, inventory records, reports).

Process and adjust customer payments in accounts receivable systems.

Reconcile sales orders with shipping documentation.

Follow up with delinquent accounts via email or phone and support payment arrangements.

Review financial data, correct discrepancies, and reconcile accounts.

Prepare and distribute invoices, applying special rates or discounts as required.

Keep bullets action-oriented - verbs like coordinate, support, lead, maintain, optimize, execute

Qualifications
We’re looking for someone who brings:
Education & Experience:

High school diploma or equivalent

1-2 years of experience in similar role

Skills & Attributes:

Proficiency in Microsoft Office

Familiarity with inventory management systems

Strong analytical and problem-solving skills

Excellent communication and organizational skills

Ability to prioritize tasks and meet deadlines in a fast-paced environment