Deputy Clerk Board

Overview

NOTE:
This is a 5-day, 32-hour-per-week position.

Clallam County is seeking a highly organized and detail-oriented professional to serve as Deputy Clerk of the Board. This 5-day, 32-hour per week position assists the County Administrator and the Clerk of the Board in serving as the gatekeeper for the Board of Commissioners in compliance with Washington State statutes, Administrative Policies, Clallam County Code, and Clallam County Charter. The Deputy Clerk performs confidential, advanced, and specialized administrative services in support of both the executive and legislative branches of county government.

Key responsibilities include assisting with the organization of Board meetings and public hearings, preparing and maintaining public records, coordinating interdepartmental and external documentation, and managing public and departmental requests for the Board’s agenda. The position ensures all legislative and administrative actions comply with applicable federal, state, and local laws. Additionally, this position supports the Board of Equalization, serves as the County ADA Coordinator, and assists the County Administrator with coordination of Conflict Attorneys on behalf of Clallam County.

For a complete copy of the job description.

• Provide a wide variety of sensitive and confidential administrative/clerical services to the Board of Commissioners and County Administrator utilizing advanced secretarial and administrative skills to support the legislative and executive branches of county government
• Assists the Clerk of the Board as well as performance of Clerk duties in the absence of the Clerk
• Prepares reports and completes special assignments and/or projects as requested by the County Administrator and the Board of Commissioners
• Prepares meeting rooms and provides administrative support for meetings of the Board of Commissioners and boards and commissions of the County. Occasionally this activity requires evening meetings
• Provides reception duties for telephone and walk-in customers directing inquiries and providing information on department policies and procedures. Assist the public by answering questions
• Maintains Board of Commissioners’ and County Administrator’s calendar
• Performance of complex administrative research and special project work
• Responds to requests for information from citizens, County departments, or outside agencies
• Provides administrative support to other county departments as directed by the County Administrator
• Serves as the County Title II ADA Coordinator and oversees accessibility for citizens, courts, and other public entities, ensuring that state and local government services, programs are accessible to individuals with disabilities, as required under Title II of the ADA.
• Serves as the Clerk of the Board of Equalization (BOE) by providing administrative support and acting as the Program Coordinator of the BOE

• Education/Training:
  Associate’s degree (AA) or equivalent from a two-year college or technical school in office management, general education, or a related field; or an equivalent combination of education, training, and experience that demonstrates competence in administrative functions and related responsibilities.
• Experience:
  
  Five years of related experience in progressively responsible positions performing executive administrative functions, preferably in local governmental entity work;
  Certified Municipal Clerk (CMC) or completion of training through the International Institute of Municipal Clerks to obtain certification within six years of hire. Proficient in the use of Microsoft Office products/software.