Operational Finance and Admin Assistant

About the job Operational Finance and Admin Assistant

Post

Title:

Operational Finance and Admin Assistant

Key Objectives

To provide an efficient financial and administrative support service to the department.

• Check invoices to ensure the goods have been received and the invoice details are correct and coded accurately
• To batch the invoices for authorisation
• To record invoices paid within the required procedure
• To work with suppliers/contractors in ensuring invoices are received in a timely manner
• To work with Managers to provide financial information for budget monitoring and billing
• To provide administrative support services Vision Products as and when required
• To update e forms as required on the Vision system
• To assist the Management Team in the co-ordination of leave/absences across the team
• To update management information systems as required
• To manage the booking of the meeting/demonstration room at Pontyclun
• To undertake reception duties as required
• Liaison with all internal and external Customers (both written and verbal) on matters relating to payment and invoice queries.
• To carry out health and safety responsibilities in accordance with the Divisions Health & Safety Responsibilities document.
• To undertake such other duties and responsibilities commensurate with the grade, as may be reasonably required by the Service Director, or as a mutually agreed development opportunity.

PERSON SPECIFICATION

Level 1 Welsh Language skills (Basic reading, writing, speaking and understanding) with the aim of improvement through CPD

Knowledge of data protection requirements

Knowledge of community equipment services

Experience of working with a range of customers, suppliers and contractors

Experience of meeting deadlines to provide services

Experience of working with a range of IT packages

Experience of working with budgets

COMPETENCIES

Achieving Results

Plans and prioritises in advance to meet deadlines

Is flexible, can switch tasks / roles / prioritises to accommodate changes or new information

Personal Effectiveness

Has an action-focused attitude to new challenges and change

3.
Communicating Effectively

Shares information with others, gives others the full picture