Administrative and Special Projects Coordinator

Under direction, performs a wide variety of professional analytical and administrative duties in support of assigned functions, operations, programs, and departments. Performs duties in support of various administrative operations and activities including special projects, research studies, analysis, and other specialized functions; coordinate and manage OCHN internal policies and procedures; prepares various reports to improve the efficiency and effectiveness of operations; coordinates assigned activities with other OCHN departments, outside agencies, and the general public.

• Perform a wide variety of professional level research,administrative, and analytical duties in support of assigned functions, operations, programs, department.
• Performs routine office tasks necessary for the efficient operation and professional operation of the Office of the Medical Director.
• Process and organize a high volume of highly sensitive and confidential internal and external communication, which includes mail, email, and voicemail;
  Identify priority communications, immediately alerting team lead, as necessary.
• Communicate appropriately with the highest levels of tact and discretion when addressing sensitive issues.
• Processes and organizes a high volume of internal and external communication, which includes mail, email, and voicemail; identifies priority communications, immediately alerting team lead, as necessary.
• Manage Medical Director’s email account which may include drafting responses on the leader's behalf, clearing out unnecessary messages and distributing them to other Team Members, as necessary.
• Coordinates logistics and prepares agendas and materials for in-person and virtual meetings, and events.
• Assists in facilitation and recording of minutes for provider meetings and attends meetings with internal and external customers to maintain professional relationships with OCHN providers and other stakeholders.
• Perform duties in support of various administrative operations and activities within assigned area of responsibility including special projects,research studies,andotherspecializedfunctions.
• Schedules and manages calendar appointments.
• Prioritizes meeting requests, working proactively to identify and mitigate scheduling conflicts.
• Drafts and edits complex and confidential correspondence, communications, reports, presentations, and other documents.
• Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner.
• Participates in continuing education to improve knowledge, skills, and job performance.
• Performs additional tasks as needed to support daily efficiency, gift pickup, meal coordination, etc.
• Administer and coordinate assigned functions or projects;participate in the development and implementation of goals,objectives, and priorities for assigned functions or programs;recommendandimplementresultingpoliciesandprocedures.
• Assists the Director with multiple workgroup responsibilities.
• Perform complex clerical assignments such as developing new and special forms and presentations, establishing, andmaintainingappropriatedatabases,andpreparingreportsandothercorrespondenceasrequired.
• Provide assistance in resolving operational and administration issues; identify issues and conduct research to find alternative solutions; make and assist in the implementation of recommendations.
• Coordinate, implement, and monitor special projects within assigned area of responsibility; perform complex research and analysis of new programs, services, policies, and procedures;prepare and present reports.
• Assure confidentiality of all information as required by law and by policy.
• Respond to inquiries in a courteous manner; provide information within the area of assignment; respond toinquiriesin an efficient and timely manner.
• Perform related duties as required.

• Bachelor’sdegreein
  
  Health and Human Services,Business Administration,Finance,Accounting, Human Resources, Public Administration, Economics, or related discipline.

• Minimumofthreeyears ofincreasinglyresponsibleadministrative,analytical,and/or budgetary experience.

• Methods and techniques of data collection, research, and report preparation.
• Methods and techniques of statistical and financial analysis.
• Principles and procedures of financial record keeping and reporting.
• Principles and practices of budget preparation and administration.
• Office procedures, methods, and equipment including computers and applicable software applications.
• Principles and practices of customer service.
• Principles of business letter writing.
• English usage, spelling, grammar, and punctuation.
• Pertinent federal, state, local laws, and regulations.

• Highly proficient Excel spreadsheet skills.
• Highly developed ability to collect, analyze and present data.
• Highly effective oral and written communication skills.
• Highly…