Legal and Compliance Assistant

Overview

The Legal and Compliance Assistant will be able to perform the following essential functions under the supervision of the Company’s General Counsel/Chief Compliance Officer (“GC/CCO”).

• Assist GC/CCO with collections matters by preparing and sending demand letters, editing and proofreading GC/CCO’s work, following up with customers and calendaring events, assist with filing court papers, and managing and organizing files and keeping track of key dates.
• Assist GC/CCO with maintaining GC/CCO’s Litigation Tracker.
• Assist GC/CCO with other litigation matters as needed including without limitation discovery matters, exhibit preparation and organization, and other trial preparation.
• Become proficient with court’s e-filing system to e-file court papers.
• Schedule, coordinate, and attend meetings and depositions, as needed.

• Assist GC/CCO with contract management by:
• Coordinating with internal staff and customers to ensure contracts are being reviewed by GC/CCO and sent to customers on a timely basis.
• Becoming proficient with contract management system (i.e., be able to upload/import contracts, approve contracts, redline contracts and upload new versions, prepare contracts for signature, search for contracts, add attachments to contracts, link contracts, etc.) so that the employee is able to manage each contract’s lifecycle within it.
• Assist GC/CCO with insurance claim negotiations by corresponding with claimants, investigating claims, managing and organizing the claim files, and negotiating claim resolutions.

• Assist GC/CCO with policy and procedure creation including without limitation drafting and researching related duties.
• Attend and participate in claims and other meetings.

• Assist GC/CCO with compliance responsibilities by:

• Preparing bid declarations for GC/CCO’s review and signature;
• Delivering compliance training and preparing compliance training materials; and,
• Managing and scheduling compliance training through Percipio.
• Assist GC/CCO with maintaining, updating, and improving compliance documents including Code of Conduct, compliance training materials, and compliance policies and procedures.
• Assist GC/CCO with maintaining and updating Compliance Calendar.
• Attend and participate in meetings.

An employee in this position may be requested to do any or all the foregoing essential functions. These examples do not include all the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

The Legal and Compliance Assistant will possess at a minimum the following attributes:

• Meets all of the Company’s core values
• Paralegal Certification
• Knowledge of and adherence to the Company’s code of conduct and other compliance programs
• Strong work ethic and ability to self-start
• Ability to multi-task and prioritize assignments while delivering consistent, quality work-product
• Strong attention to detail
• Possess critical thinking skills
• Strong written and verbal communication skills
• Proficient with Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint) and Adobe
• Ability to interact professionally with others
• Ability to work with little supervision and to seek help when needed
• Must accurately record, report, and deliver information, meet deadlines, and maintain confidentiality of restricted information.

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit for prolonged periods of time.
• Ability to work at a computer for prolonged periods of time.
• Ability to work under pressure and meet deadlines.
• Ability to travel to various office locations, meetings, training and/or conferences as needed or required by employer.
• Ability to communicate via telephone, email, video or in person. Ability to present to small groups.

DISCLAIMER:
All the above duties and responsibilities are essential job functions subject to reasonable accommodation and change. All job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently. You may be required to perform other or different job-related duties as requested by the GC/CCO, subject to reasonable accommodation. This document does not create an employment contract, implied or otherwise.

Employment with the Company is "at-will." The Company is an Equal Opportunity Employer.