Catering And Conference Services Manager
Job in
Ponte Vedra Beach, St. Johns County, Florida, 32082, USA
Listing for:
Ponte Vedra Inn & Club
Full Time
position
Listed on 2026-01-27
Job specializations:
-
Hospitality / Hotel / Catering
Event Manager / Planner, Catering
Salary/Wage Range or Industry Benchmark: 60000 - 80000 USD Yearly
USD
60000.00
80000.00
YEAR
Job Description & How to Apply Below
Overview
Are you ready to lead the way in orchestrating seamless events and elevating corporate gatherings to new heights of excellence? As a Catering & Conference Services Manager at Ponte Vedra Inn & Club, you will be at the forefront of ensuring that our corporate clients and guests experience unparalleled service and world-class events.
At Ponte Vedra Inn & Club, we don't just host conferences and events; we create exceptional experiences that leave a lasting impression. Join us in shaping the future of corporate gatherings and setting the standard for excellence!
Education
College degree required with a major in related field; i.e., Hotel Management, Business or Marketing or 2 years prior experience in Conference & Catering. Ability to speak, read, write and comprehend the English language at a level sufficient to communicate effectively with clients, members, guests and co-workers.
Training & Experience
2 years prior experience in Conference & Catering coordination. Must be computer literate.
Job Knowledge
Must possess a basic understanding of food service, fine dining etiquette, continental cuisine, wines and beverage service with capabilities of learning and understanding the food products sold by this establishment. Must possess a general knowledge of service and skills and their needs.
Job Summary Coordinate special events resulting in the utmost member satisfaction, financial prosperity for the Club and employee enthusiasm.
Physical Abilities
Must be able to work on feet, moving at a quick pace for several hours at a time; must be able to lift, carry and move up to 50 pounds, to include furniture, glasses, dishes, ice, beer, wine, liquor, individually on racks or trays or by case.
Duties and Functions
Maintain a flexible schedule, including weekends, holidays, and split shifts, with the understanding that extended hours are often required to support events and client needs.Consistently arrive on time and in proper uniform, ensuring a polished and professional appearance in alignment with resort standards.Adhere to personal grooming guidelines; present a clean, well-kept appearance with hairstyles approved by management.Actively participate in all required training programs, safety courses, departmental meetings, and team briefings.Promptly report and follow up on any safety concerns to support a safe and secure working environment.Maintain comprehensive knowledge of menu offerings, including wine pairings and seasonal selections, to confidently guide clients in menu planning.Proactively contribute to revenue growth through strategic upselling, creative menu recommendations, and client-focused planning.Plan, coordinate, and execute all aspects of assigned events—including but not limited to corporate functions, catering events and weddings—with a focus on guest satisfaction and operational excellence.Build and maintain positive working relationships with clients, vendors, colleagues, and resort departments to ensure seamless event execution.Actively prospect and sell catering events, with a particular focus on daytime meetings and social functions. Identify new business opportunities, respond to leads promptly, and maintain relationships to drive repeat and referral business.Serve as the on-site liaison for events you manage, arriving at least 30 minutes prior to client and/or vendor arrival and coordinating all logistics with internal and external partners.Serve as the on-site liaison for weddings and social events you manage, arriving 30 minutes prior to vendor arrival and coordinating all logistics with internal and external partners.Manage all rental orders for catering events, ensuring accurate coordination of delivery and pickup logistics.Prepare and distribute all event-related correspondence, including Banquet Event Orders (BEOs), deposit letters, and client communications, in a timely and professional manner.Ensure all event details are thoroughly documented and communicated to relevant departments at least 10 days in advance of each function.Monitor and track event guarantees, ensuring accurate dissemination to culinary, banquet, and operational teams.Attend all scheduled…
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