Payroll Specialist

Payroll Specialist (Paylocity | Union Payroll |...

Our client is seeking a Payroll Specialist to be responsible for ensuring accurate, timely payroll processing for all onsite employees and contracted associates. This role manages weekly payroll cycles, maintains payroll data integrity, supports union payroll requirements, and ensures compliance with company policies and regulatory standards. The position also provides general HR support related to payroll inquiries, documentation, and employee communication.

• Prepare and process manual checks as needed.
• Obtain required payroll approvals from management.
• Collect, review, and validate weekly timekeeping data for employees and contracted associates.
• Process weekly payroll through Paylocity, ensuring accuracy and completeness.
• Provide weekly hours to accounting and staffing agencies; generate AP check requests as required.

• Maintain accurate reporting of PTO, holiday, and leave balances.
• Compile and maintain payroll data including garnishments, deductions, vacation/PTO, insurance, and 401(k) contributions.
• Administer salary adjustments and increases in accordance with union contracts and review schedules.

• Process union dues and related payroll requirements.
• Maintain working relationships with union representatives and ensure payroll processes adhere to labor contract terms.
• Manage unemployment notices, appeals, and required documentation in a timely and compliant manner.

• Serve as a point of contact for payroll-related questions from employees and supervisors.
• Provide guidance on payroll policies, procedures, and regulatory requirements.
• Support general HR administrative tasks such as greeting applicants, answering calls, and directing inquiries as needed.

• Experience with union payroll preferred.
• High attention to detail and accuracy.
• High school diploma or equivalent required.
• Minimum 2 years of hands‑on payroll experience.
• Proficiency with Paylocity or similar payroll systems.
• Proficient in MS Office Suite (Excel, Word, Outlook)
• Strong knowledge of payroll deductions, garnishments, and compliance requirements.

• Ability to sit, stand, walk, and lift up to 25 lbs. occasionally.
• Standard office environment with typical equipment and ambient conditions.
• Primarily office-based with occasional exposure to manufacturing areas requiring PPE (safety glasses, hearing protection)