Sr. Administrative Assistant, CNO and CMO Chilton Medical Center - Pompton

Description for Internal Candidates

Responsible for providing administrative support to ensure efficient operations supporting the Chief Nursing Officer at Chilton Medical Center. Position will support Chair through a variety of tasks related to organization, heavy calendar management and meeting planning. Constituent will handle confidential and sensitive material and is expected to communicate effectively via phone and email to ensure duties are completed accurately and timely.

Supports managers and employees through a variety of tasks related to organization and handles confidential and time sensitive material. Communicates effectively via phone and email and ensures that all Sr. Administrative Assistant duties are completed accurately and delivered with high quality in a timely manner.

• Answers and directs phone calls and ensures the contact list is maintained.
• Organizes and schedules meetings and appointments, orders office supplies, prepares invoices and provides general support to visitors.
• Produces and distributes correspondence memos, letters, faxes and forms.
• Submits and reconciles expense reports and provides assistance in the preparation of regularly scheduled reports.
• Generates reports, handles multiple projects, develops and maintains a filing system including books travel arrangements
• Performs other related duties as assigned.
• Schedule travel, calendar and other organizational duties as needed and assigned
• Heavy calendar management