Finance Systems Analyst

Apply now Job no: 554546
Work type: Staff
Location: Pomona
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Finance/Accounting, Probationary, Full Time, On-site (work in-person at business location)

Type of Appointment: Full Time, Probationary
Job Classification: Accounting Technician III
Anticipated Hiring Range: $4,570 per month
Work Schedule: Monday - Friday 8:00am - 5:00pm

Student Accounting and Cashiering Services (SACS) is responsible for the administration and oversight of student accounts. This includes the accurate posting of payments and charges for tuition and fees, housing, parking, etc. through the People Soft Financials Module as well as payment posting via the Cashnet System. This includes ensuring that accurate tuition, registration, housing, parking, and other fees are accurately calculated.

SACS is responsible for ensuring payments are processed accurately and timely, holds are placed on past due balances, and collection efforts are performed including the write-off of bad debt. Other responsibilities include student accounting such as reconciliation of financial aid, uncleared collections, mentor application, and short-term loans. Other duties include disbursement of student assistant payroll, staff master payroll, as well as student refunds, student accounts audits, etc.

SACS works closely with the Financial Aid Office as well as the Registrar's Office to ensure that the disbursement of financial aid and enrollment are properly coordinated. In addition, SACS works closely with many of the areas on campus to ensure that monies are being properly collected and accounted for such as the Office of Continuing Education, Housing, and various other satellite offices that collect cash.

SACS ensures that its activities are in compliance with Federal and State regulatory requirements including privacy, adherence to payment card industry standards, and ensures all accounting functions are up to par with the generally accepted accounting principles and applicable government accounting standards.

• The incumbent is responsible for processing all Financial Aid disbursements and refunds in excess of $100 million annually to the student account via the People Soft Student Financials System. Must be knowledgeable of the rules and regulations in regard to third-party sponsor ships, Federal, State, and Chancellor's Office guidelines in regard to the disbursement of aid.
• Coordinates directly with the student to ensure that student information such as secure banking information is updated and corrected based on IT security and compliance.
• Distribution of paychecks for master payroll, student assistant payroll, as well as hourly, overtime, and shift differentials, and final settlements. The responsibility of this position is inclusive of updating distribution groups and authorization forms.
• Assists, students, faculty and staff in regard to inquiries about their paycheck distribution.
• Works closely with the payroll office in regard to establishing notification and distribution times to faculty/staff and students.
• Ensures coverage to ensure timely distribution of payroll.
• Communicates established university policies and procedures to faculty, staff, and the general public, obtaining clarification from others when more extensive interpretation is required.
• Provides excellent customer service by answering phone and e-mail inquiries pertaining to both master payroll and student assistant payroll.
• Responsible for outreach to staff and students pertaining to the distribution of payroll.
• As an example students and/or staff who have not picked up their paychecks. The incumbent is responsible for the follow-up and distribution.
• Works closely with the lead in streamlining procedures through the use of technology.
• Responsible for developing and use of a payroll report for the streamlined distribution of Master and Student payroll;
  Development and use of a barcode system to ensure the accurate distribution of Master and Student payroll.
• Responsible for staff training on the use of the barcode system for payroll distribution.
• Responsible for processing salary advances, and over payments, and coordinating with the Cashier for deposits.
• Coordinates with Payroll department, and State Controller Office as needed to ensure reports and paychecks are delivered timely to be processed and distributed on time to staff, faculty, and students.
• Provide excellent customer service by answering phones and e-mail inquiries to all issues pertaining to SACS and Payroll distribution as well as responding to the SACS Chatbot and Service Now cases.
• Responsible for outreach to staff and students pertaining to the distribution of financial aid refunds, general refunds as well as payroll. The incumbent is responsible for follow up and distribution.
• Cashiering and Student Services - accept payments balancing payments taken in for cash receipts for registration, parking housing, etc. through the cashiering…