Executive Director for Academic Personnel

Executive Director for Academic Personnel

Type of Appointment:
Full Time, At-Will

Job Classification: Administrator II

Anticipated Hiring Range: $12,000 - $13,370 per month (Commensurate with qualifications and experience)

Work Schedule: Monday - Friday 8:00 am - 5:00 pm

First Consideration Date: October 31, 2025

The Office of Faculty Affairs (OFA) is part of the Academic Affairs Division, and it provides leadership to the university in the development, implementation, and administration of academic personnel policies and procedures. More specifically, the OFA provides leadership and administrative support, and training as appropriate, to faculty members, departments, colleges, and university committees in the in all matters relating to faculty development, recruitment, retention, and promotion of faculty, academic leadership training and support, sabbaticals, and faculty well-being.

The Office handles contract matters and grievances related to Unit 3 members: probationary and tenured faculty, temporary faculty (lecturers), librarians, counselor faculty, and coaches, as well as Academic Student Employees represented by Unit 11:
Graduate Assistants (GA), Teaching Associates (TA), and Instructional Student Assistants (ISA). The Office has also oversight of the Center for the Advancement of Faculty Excellence (CAFE). Working as a close partner with Faculty Affairs, the Center for the Advancement of Faculty Excellence is dedicated to Cal Poly Pomona’s mission of providing an outstanding education to all our students, with a special focus on providing resources to enhance faculty work and life.

This unit supports all faculty in learner-centered teaching, research and creative activities, and service to the university and community, being also a resource for faculty to find and use the best technologies in pedagogically excellent ways to support student learning.

• Administer, interpret and ensure compliance with the California Faculty Association (CFA, Unit
  3) and Academic Student Employees (Unit 11) Collective Bargaining Agreements.
• Serve as lead management advocate in faculty statutory grievances {SB 1212 panels) and as primary resource on implementation of Unit 3 and Unit 11 Collective Bargaining Agreements. Provides counsel to administrators, supervisors, and employees related to formal and informal grievances, complaints and employee disputes.
• Conducts meetings, research allegations, and provide written responses to numerous legal/labor relations issues and assess potential liability for the campus and CSU.
• Investigate and prepare responses/reports involving complaints of faculty unprofessional conduct, Level 1 grievances for Unit 3 and Step 1 grievances for Unit 11.
• Participate in the development and review of academic personnel policy. Facilitate the process through shared governance and active participation on the Faculty Affairs Committee of the Academic Senate.
• Review and approve background checks for faculty and student instructors within the Division of Academic Affairs.
• Develop strategies with Provost and Deans for solving Academic Personnel matters.
• Implement academic discipline process, including drafting disciplinary documentation.
• Provide advice and assistance to Department Chairs, Associate Deans, and Deans on counseling process and documentation including formal reprimands, contractual obligations, and progressive discipline. Assist with preparing appropriate feedback for performance evaluations.
• Serves as lead management advocate in faculty statutory grievances (SB 1212 panels).
• Assess and recommend the ongoing and future training and leadership development needs in Academic Affairs and work closely with the Director of Employee and Organizational Development and Advancement to provide relevant and effective professional development opportunities to improve department climate, inclusiveness, diversity and other topics as appropriate.
• Assist CSU Labor Relations Directors and Legal Counsel in preparation for mediations, arbitration, and administrative/court hearings.
• Negotiate campus settlement agreements.
• Respond to a variety of internal and third-party sources for documents for information, e.g., subpoenas, Public Records Act Requests, and Union Information Requests.
• Keep the AVPFA informed regarding significant problems that jeopardize achievement of objectives.
• Assist AVPFA with various issues related to faculty affairs including policy implementation and work related to faculty peer review committees.
• Provide training to various constituencies, including annual Unit 3 and Unit 11 workshops to college leadership, and multiple workshops throughout the year on a variety of topics, including CBA changes and new CSU driven policy and initiatives (e.g., additional employment).
• Serve as campus Subject Matter Expert for Temporary Faculty Module for CSU CHRS system-wide initiative.
• Serve as a faculty management representative on the campus Threat Management Team.
• Serve as a faculty…