Administrative Assistant II

Administrative Assistant II

Job details and posting information have been refined for clarity. Below is the structured summary of responsibilities and qualifications based on the original description.

Provide administrative support for the ongoing functioning of the Physician Assistant Department. First point of contact for the Department of Physician Assistant Education and PA Program. Supports all PA department functions and the College of Health Sciences as needed. Provide administrative support to faculty members by transferring phone calls, running quizzes and exams. Provide technological support using the Learning Management System (Elentra), Testing platforms (Exam Soft), MS Teams, SharePoint, Zoom and Par-Score equipment and scantrons, to maintain student records.

Distribute materials and/or grades to students. Takes and transcribes meeting minutes. Assist Department Chair and Department Manager with data collection for ongoing program review and accreditation, grants, surveys, and any other special projects. Maintains and updates PA program databases. Responsible for daily filing and any updating of student and Department files and records. Assist with program events such as clinics, interviews, orientation, special events, etc.

Assist with college events such as commencement, convocation, orientation, etc.

• Provide administrative support for the ongoing functioning of the Physician Assistant Department.
• Serve as the first point of contact for the Department of Physician Assistant Education and PA Program; assist callers, current students, applicants, guests, faculty and administration as needed.
• Support all PA department functions and the College of Health Sciences as needed.
• Provide administrative support to faculty by transferring phone calls and coordinating quizzes and exams.
• Provide technological support using the Learning Management System (Elentra), Testing platforms (Exam Soft), MS Teams, SharePoint, Zoom and Par-Score equipment and scantrons to maintain student records.
• Distribute materials and/or grades to students.
• Take and transcribe meeting minutes.
• Assist the Department Chair and Department Manager with data collection for program review, accreditation, grants, surveys, and other special projects.
• Maintain and update PA program databases; daily filing and updating of student and Department files and records.
• Assist with program events (clinics, interviews, orientation, etc.) and college events (commencement, convocation, orientation, etc.).

• Good computer skills; able to type at 55 wpm; format documents in Word, Excel, and Adobe; able to complete a mail merge.
• Experience with scanners, calculators, fax machines, copiers, and telephone operation.
• Effective oral communication in person and by telephone; able to interact with administration, faculty, staff, students, and the general public.
• Effective written English communication; familiarity with medical terminology is helpful but not required.
• Organizational skills to prioritize workload, meet deadlines, and work under time constraints with limited supervision.
• Ability to maintain confidentiality and complete annual staff training modules.
• Self-starter who can independently handle projects with accuracy, consistency, and minimal direction; ability to multi-task.
• Flexibility to adapt to changing priorities and work schedule to meet department/college/university needs.
• Commitment to working in an organization that values humanism.

• Education:
  
  High school diploma or equivalent; must be 18 years of age or older.
• Experience:
  
  Minimum of 2 years of continuing training or experience in a work-related field that provides the required knowledge, skills and abilities.

Posting Date: 01/30/2026
Closing Date: 1/30/2027