Administrative Assistant II

Job Summary

Provide administrative support for the ongoing functioning of the Physician Assistant Department.

• First point of contact for the Department of Physician Assistant Education and PA Program; assist callers, current students, applicants, guests, faculty, and administration.
• Support all PA department functions and the College of Health Sciences as needed.
• Administrative support to faculty members by transferring phone calls, running quizzes and exams.
• Technological support using the Learning Management System (Elentra), Testing platforms (Exam Soft), MS Teams, SharePoint, Zoom, and Par-Score equipment and scantrons to maintain student records.
• Distribute materials and/or grades to students and take and transcribe meeting minutes.
• Assist Department Chair and Department Manager with data collection for ongoing program review and accreditation, grants, surveys, and other special projects.
• Maintain and update PA program databases and daily filing of student and Department files and records.
• Assist with program events such as clinics, interviews, orientation, special events, and college events such as commencement, convocation, orientation.
• Other duties as assigned.

• Good computer skills, typing at 55 wpm; ability to set up document formats in Word, Excel, Adobe, and complete a mail merge.
• Experience with scanner, calculator, fax machine, copy machine, and telephone operation.
• Effective oral communication in a concise manner with others, in person and via telephone.
• Effective interaction with administration, faculty, staff, students, and general public.
• Effective written communication in English.
• Knowledge of medical terminology helpful but not required.
• Organizational skills to prioritize workload and meet deadlines under time constraints with limited supervision.
• Maintain confidentiality and pass annual required staff training modules.
• Self‑starter able to independently handle projects with accuracy, consistency, and minimal direction; able to multi‑task.
• Flexibility in responding to rapidly changing priorities and in work schedule to meet department/college/university needs.
• Commitment to working in an organization that values and promotes humanism.

• Must possess a high school diploma or equivalent and be 18 years of age or older.

• Minimum of 2 years of continuing training or experience in a work‑related field that provides the required knowledge, skills, and abilities.

Preferred qualifications are not listed but require the above qualifications to be met.

• Posting Number: TC00495
• Posting Date: 01/30/2026
• Close Date: 01/30/2027
• Open Until Filled:
  Yes

• Full‑time 40 hours M‑F 8‑5pm. Some evening/weekends as needed for events.

• 309
  
  E. Second St., Pomona, CA 91766‑1854 (909) 623‑6116
• (909) 706‑3000
• COMP‑Northwest: 200 Mullins Dr., Lebanon, OR 97355‑3983 (541) 259‑0200
• CHS‑Northwest: 2665 S. Santiam Highway, Lebanon, OR 97355 (541) 259‑0440
• COMP‑Northwest: (541) 968‑4840
• CHS‑Northwest: (541) 954‑7900

• Resume
• Letter of Recommendation #1
• Letter of Recommendation #2
• Letter of Recommendation #3