Office Assistant III

Job Description - Office Assistant III )

Position Title:

This first review of applications will be March 24th, 2026. Please submit the following required documents on the State of Montana Careers website:

• Resume – Please include dates of employment and your supervisor’s name/phone number for each position.
• Three Professional References

When submitting the required documents, you must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application for this position. Documents not requested will not be considered in the recruitment process.

The Judicial Branch is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.

An employee new to the Judicial Branch will serve a one-year probationary period. The successful applicant will be subject to a criminal background check, including the Child Protection Services registry. Travel may be required and working hours may include evenings & weekends.

• Work/life balance
• Family friendly policies
• Dedicated and caring colleagues
• Health coverage
• Paid vacation, sick leave, and Holidays (combination of up to 38 per year)
• Opportunities and room for professional growth
• Public Service Loan Forgiveness - Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF

Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed.

This is advanced or lead office and court clerical work involving document preparation and processing, data entry and receptionist duties.

Work includes coordinating, preparing, processing, and filing office and court documents, entering and checking data, performing receptionist duties and coordinating and performing related office support duties. Work may include providing guidance, direction and work and schedule coordination to assigned office staff. This class differs from Office Assistant II class by the more advanced level work, the more limited review of work, budgetary and grant responsibilities and/or the lead worker role.

Work requires the exercise of judgment in accordance with instructions, rules of court, state statutes, court and office policies and procedures. Work is reviewed in progress and upon completion for accuracy, completeness, timeliness and adherence to guidelines and requirements.

• Prepares a variety of date-sensitive court documents, forms, records, correspondence, notices, reports and other documents from notes, rough draft, oral instructions, dictation, transcription or established procedures; proofreads and makes revisions; creates and formats reports, forms and other documents; composes some correspondence independently.
• Researches, identifies, gathers, verifies and compiles information from a variety of files and internal and external sources; conducts information-gathering interviews; handles confidential information.
• Sets up, organizes, and maintains records; maintains a complex manual and electronic record, filing and statistical system; creates and maintains databases and spreadsheets; sets up, updates, consolidates and closes/seals files; may assign files; prepares and distributes case status reports; monitors status of cases; initiates or prompts for paperwork; prepares detailed statistical reports; coordinates distribution of various documents.
• Collects, organizes, verifies and enters a variety of data; researches and cross-references information; monitor status of youth/cases.
• Schedules appointments and meetings; maintains calendar; apprises supervisor and others of scheduling; coordinates, compiles, prepares and distributes necessary agendas and materials; attends meetings; takes minutes during meetings; prepares and distributes minutes; makes travel arrangements.
• Coordinates and performs receptionist duties; receives, researches and provides information in person and by telephone, mail or email; interprets and explains procedures and policies; refers more complex or sensitive inquiries to the supervisor or an appropriate official; screens calls, takes…