Senior Accountant

Description

The Senior Accountant plays a critical role in managing the entire accounting cycle. Includes all aspects of the monthly close – revenue recognition, payroll, accounts payable, financial reporting package to field operations, internal control compliance and treasury. Also ensure that all financial transactions are recorded accurately and in compliance with generally accepted accounting principles. The Senior Accountant works closely with Operations and Human Resources to optimize financial health of the organization.

• Maintain overall close calendar and coordinate with other departments on due dates and deliverables. Advise on any issues that impact timing of the close.
• Tracking and booking all recurring journal entries. Whenever possible, these journal entries booked prior to Day 1 of the month end close.
• Analyze trends in revenue, labor costs, school utilization, and operational metrics to identify risks and opportunities.
• After payroll, office occupancy is the most significant expense of the business. Review of leases for any rent escalation and county statements for adjustment of property tax accrual.
• Completion of all balance sheet reconciliations.

• Download ledger reports from Line Leader (practice management system). Creation of monthly revenue workbook for each school.
• Complete monthly journal entries – reflecting accruals for deferred revenue based on timing of month-end and the billing cycle for days covered.
• Review and reconciliation of accounts receivable (workbook versus ledger) and related allowance for doubtful accounts.
• Subsidy accrual entries for CCAP and CCA for activity in all states. Currently Yellow Brick Road operates in Minnesota, Iowa and Nebraska.

• Payroll is paid twice a month – the 8th of the month and the 23rd of the month. Coordinate with HR director on overall timeline and any changes to due dates based on holidays and weekends.
• Verify employee expense reimbursement activity and garnishments activity. Share details with HR to be included in the upcoming payroll cycle.
• Review of semi-monthly payroll reports from Paylocity and overall payroll reconciliation review.
• Upload activity from Paylocity and post payroll journal entries to the general ledger. Update mapping as necessary for any new locations or payroll codes.

• Oversee Bill Pay Process (majority ACH/some checks). Cashflow workbooks maintained - these workbooks are the foundation of twice a month meeting with CFO.
• Supervise AP Specialist who is responsible for the day-to-day activity, including setting up new vendors and resolving any vendor issue.
• Manage the system interfaces (bank, credit cards, daily feeds) that support the AP reconciliation, matching and coding of transactions. Delegate to AP Specialist whenever possible.
• Verify all invoices have been received for the month. Book accruals as needed and follow up with vendor for any missing invoices.
• Expense management / software training as necessary for the organization.

• Monitor budget performance, analyze variances, and provide actionable insights.
• Automate reporting processes to improve efficiency and accuracy of reporting.
• Leverage systems (e.g., Paylocity, Line Leader, ERP and other internal financial tools) to improve data integrity and reporting.
• Preliminary review of monthly financials with CFO.
• Director Scorecard, Dashboard reporting and KPIs – review of information and distribution to Regional Directors and Executive Team.

• Reconcile A/R sub system to general ledger for each school location.
• Meet with Family Accounts to review past due accounts, discussions with families and potential forwarding of accounts to a collection agency.
• Deposit tracking and review of all non-family payments outside of Line Leader (practice operating system).
• Using the aging reports from the Line Leader, record the allowance for doubtful accounts estimate to bring A/R to the expected net realizable balance on a school-by-school basis.

• Daily reconciliation of activity of multiple bank account. Direct interface of checking accounts exists with the ERP. Primarily oversight of AP…