Billing Specialist

The Billing Specialist will provide general support to the Accounting Department, with a primary focus on Accounts Receivable (A/R), customer invoicing, and accurate, timely billing. This role may also assist with special projects as needed. The ideal candidate will demonstrate strong analytical abilities and effective communication skills.

• Perform 3-way matching to verify sales orders (A/R system, Order Acknowledgement, Customer Purchase Order).
• Work with Sales and Customer Service to resolve order discrepancies.
• Accurately invoice customers, ensuring alignment with contract terms, pricing, and taxability.
• Distribute invoices via email or by uploading to customer portals.
• Process and submit pay applications for construction-related customers.
• File and manage electronic invoice records.
• Maintain and update customer card billing notes, including tax status and special invoicing instructions.
• Respond professionally to customer inquiries related to invoices or statements.
• Support monthly close processes of A/R function.
• Assist with collections of overdue accounts as needed.
• Participate in process improvements to enhance accuracy, efficiency and internal controls.

• High School Graduate
• 2+ years of accounting experience

• Skilled in Microsoft Office Excel, Outlook and Word.
• Excellent communication skills, verbal and written
• Possess strong attention to detail and organizational skills
• Ability to pivot quickly from task to task
• Self-directed with ability to work independently and take initiative.

• Ability to sit behind a desk for 8 hours.