Payroll Coordinator

Overview

Oil Changers (a Valvoline company) is America's leading independent quick lube operator, recognized nationally for operational excellence. With more than 170 locations nationwide, we support a large, multi-state workforce and a complex payroll environment. As part of our continued growth and focus on operational excellence, we are seeking a Payroll Coordinator to assist with processing payroll across multiple pay cycles. This role reports to the Payroll Manager and works closely with the HR team to develop, maintain, and continuously improve efficient and effective payroll processes.

This is an onsite support opportunity at our corporate office located in Pleasanton.

• Verify timekeeping records and consult with employees regarding discrepancies
• Enter and verify payroll data in payroll software prior to processing payroll
• Maintain employee data within payroll, HR, and time and attendance systems
• Compute wages, deductions, commissions, and benefits accurately
• Prepare and distribute manual checks when required
• Initiate and process direct deposits
• Update employee banking information to ensure accurate payment processing
• Maintain accurate employee and payroll records in compliance with regulations
• Support compliant payroll policies, procedures, and regulations
• Complete employment verifications and respond to wage garnishments
• Gather and process employee information for new hires
• Respond to payroll questions and resolve issues
• Prepare payroll reports for management and audit purposes

• Proficiency with Microsoft Excel, including basic formulas
• Ability to draft professional communications in Word
• Familiarity with Paycom payroll software a plus
• Strong attention to detail and confidentiality
• Strong phone communication skills
• Ability to promote a professional office environment
• Multi-state payroll experience a plus

• Minimum of three years payroll experience required
• Bachelor's degree in accounting, finance, or related field preferred
• Working knowledge of payroll and tax laws
• Proficiency in G-Suite, payroll systems, and Excel
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Ability to maintain strict confidentiality

• 401(k) retirement plan
• Health insurance
• P aid time off
• Discretionary incentive programs
• Vehicle preventive maintenance discounts