Marketing Administrative Assistant

Overview

Kimley-Horn is looking for a Marketing Administrative Assistant to join our team in Pleasanton, California (CA)! This is not a remote position.

• Review and distribute project opportunities/advertisements (RFQs) to marketing leadership
• Maintain general marketing inbox
• Prepare expense reports and book travel
• Responsible for day-to-day production of proposals, leave behinds, reports, etc.
• Support conference and event planning efforts
• Assist project managers and marketing coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
• Supporting graphic designers with various production and development needs
• Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
• Update and maintain project, employee, and client data in Vision (marketing database)
• Print and bind large, technical documents
• Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
• Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the marketing coordinator
• Coordinate conference rooms/meetings/staff calendars
• Coordinate and arrange Fed Ex and courier delivery services
• Track and report recently won projects
• Additional duties as assigned

• 2+ years in a corporate/professional environment in an Administrative role
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and Power Point
• Detail-oriented
• Strong organizational skills and multi-tasking abilities
• Ability to work under tight deadlines and handle multiple assignments concurrently

Salary Range: $65,000- $80,000

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees.

We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage:
  Low-cost medical, dental, and vision insurance options.
• Time Off:
  Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness:
  Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development:
  Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits:
  New Parent Leave, family building benefits, and childcare resources.