Administrative Coordinator

JOB SUMMARY

Under the direction of the Client Development Manager, this position is responsible for providing administrative and secretarial support for the project management team.

• General secretarial duties such as typing and photocopying general correspondence including letters, proposals, presentations, reports, agreements, contracts, and memos from notes or dictation.
• Sending various correspondence via U.S. mail, fax, messenger, U.P.S., Federal Express, etc.
• Develop/edit, copy, assemble proposals, submittals, plans and presentation packages.
• Maintain accurate filing system and project document control.
• Assist with industry events, client and ACCO internal PM and PE team building events, ACCO building/shop tours, college recruiting events and social media updates.
• Schedule meetings, including rooms and caterers (where applicable).
• Take and transcribe meeting notes.
• Make travel and/or training/conference arrangements.
• Maintain jobsite supplies.
• Other duties or responsibilities as assigned by supervisor.

• High School Diploma or equivalent.
• College degree preferred.
• Intermediate-plus proficiency in MS Word and MS PowerPoint. Basic proficiency in MS Excel.
• Two-plus years’ experience in the construction and/or contracting industry in an administrative support position.
• Well organized with ability to multitask between several projects delegated by multiple parties.
• Demonstrated experience as a team player and able to achieve assigned performance goals.
• Ability to handle pressure and hectic pace.
• Good written and oral communication skills and strong telephone background.
• Ability to work overtime when required.

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

• Must regularly lift and /or move up to 30 pounds, frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds.
• While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms.
• Specific vision abilities required by this job include Close vision and Ability to adjust focus.
• The employee is frequently required to sit and talk or hear.
• The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
• The noise level in the work environment is usually moderate.
• You are a responsible person with the ability to multi-task. You understand that regular & routine attendance is required.

7:30 am to 4:30 pm Monday through Friday, 8 hours per day with one hour for lunch. Eight hours per day is required, and occasional overtime may be necessary due to business needs.

Competitive Wages: $24.74 to $32.64 per hour. Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.