Project Administrative Assistant

Summary

Mortenson is currently seeking a Project Administrative Assistant with the ability to interact with a variety of staff at all levels in an ever‑changing environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks and capable of working independently or with little supervision.

• Perform clerical tasks and operate basic office equipment.
• Handle incoming calls, provide general information, forward calls to the appropriate party, and take messages as required.
• File and maintain written records and create electronic copies for records.
• Receive, sort, and log all deliveries into the computer database.
• Prepare daily outbound deliveries.
• Prepare materials for design and construction meetings.
• Record and update meeting minutes for various site meetings.
• Procure consumable materials and office supplies.
• Support the Superintendent with equipment inventory tracking and organization.
• Support the Superintendent with the entry of craft worker timecards.
• Provide general support for the project team with various day‑to‑day tasks.
• Schedule, track, and log all repairs and standard maintenance for the work trucks.
• Provide maps and directions to visitors, subcontractors, deliveries, or new employees.
• Log all applicants into the Craft Applicant Tracking Spreadsheet.

• An associate’s degree in business or related administrative experience is preferred.
• Minimum of 3 years of administrative experience, preferably supporting a large number of team members.
• Current driver’s license.
• Active Notary Public required.
• Proficiency with Microsoft Office, Excel, email and calendar systems, and PowerPoint.
• Strong working knowledge of basic office equipment.
• Strong written and verbal communication skills.
• Ability to be highly organized.

(for Non‑Craft & Non‑Union Craft working 25+ hours / week)

• Medical and prescription drug plans that include no additional cost vision coverage.
• Dental plan.
• 401(k) retirement plan with a generous Mortenson match.
• Paid time off, holidays, and other paid leaves.
• Employer paid life, AD&D, and disability insurance.
• No‑cost mental health tool and concierge with extensive work‑life resources.
• Tuition reimbursement.
• Adoption assistance.
• Gym membership discount program.

The base pay range for this role is $24.52 – $33.12. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%; Seattle, WA and Portland, OR – 10%; Washington, D.C. – 12.5%). Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity.

• If sponsorship is NOT offered include this:
  Visa sponsorship is not offered for this position.
• Our postings are typically open a minimum of 5 days and an average of 44 days.

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.

Let’s Redefine Possible®

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.

• Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B, J1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.