HR Associate

Summary: Join our pivotal HR team at Beal Bank USA and its affiliates. As an integral member of a small but dynamic HR department, the HR Associate plays a key role in driving HR operations, ensuring the accuracy and integrity of HR data, and supporting initiatives across the full employee lifecycle. Reporting to the Senior Vice President of Human Resources, this role provides essential support in onboarding, benefits, compliance, HRIS administration, and employee relations inquiries.

The HR Associate serves as a trusted resource for employees and leaders, helping to maintain smooth HR processes and contributing to a consistent, positive employee experience across the organization.

• Support core HR coordination activities, ensuring timely execution of daily HR processes and serving as a dependable resource for the HR team.
• Support HR initiatives and projects, including employee engagement activities, training coordination, policy updates, and company-wide events.
• Assist with recruitment and hiring processes by preparing new hire materials, coordinating interviews and onboarding activities, and processing employee changes and terminations in the HRIS in partnership with Payroll.
• Serve as a point of contact for employees by responding to HR-related questions and ensuring clear and consistent communication of policies and procedures.
• Assist with benefits administration, including enrollments, qualifying life events, plan updates, and employee inquiries, while helping maintain accurate and compliant benefit records.
• Oversee the Anniversary Award program, including documentation, communications, award distribution, and reimbursement processing.
• Create, organize, and maintain employee records, I‑9 and EEO documentation, and digital and physical file systems in accordance with legal and company requirements.
• Prepare and distribute new hire packets, orientation materials, benefits documents, and other HR communications to support employee onboarding and engagement.
• Generate HR reports, compile data for internal stakeholders, and support ad hoc reporting requests to enhance operational efficiency and decision-making.
• Manage compliance-related requirements such as Labor Law Poster updates across all locations.
• Process HR-related invoices, billing reconciliations, and check requests, ensuring timely and accurate resolution of discrepancies.
• Provide day-to-day HR department support, including calendar coordination, meeting scheduling, handling general corporate phone calls, sorting mail, and maintaining departmental supplies.
• Perform ongoing filing, scanning, and archiving of HR documents to maintain compliance with record retention standards.
• Stay current on HR best practices, employment laws, and industry trends to support continuous improvement and strengthen HR operations.
• Perform other duties as assigned by the manager.

• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience).
• 1–5 years of experience in HR, employee support, or a related administrative/operational role.
• Working knowledge of onboarding, benefits administration, and employment practices.
• Strong understanding of HR principles, employment regulations, and compliance requirements.
• Experience with ADP Workforce Now preferred.
• Proficiency in Microsoft Office Suite and familiarity with HRIS platforms.
• Demonstrated analytical abilities and a proactive, solution-oriented approach to problem-solving.
• Strong written and verbal communication skills.
• Ability to thrive in a fast-paced environment while managing multiple priorities and deadlines.
• Excellent time management, organizational skills, and attention to detail.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Strong interpersonal skills with a collaborative, team-oriented mindset.
• Positive, professional demeanor with a “can-do” attitude.

Beal Bank, Beal Bank USA, and their affiliates are Equal Opportunity Employers. We do not discriminate against any candidate or employee on the basis of race, national origin, color, genetics, sex, marital status, sexual orientation,…