HR Generalist, Payroll and Finance

Specialist, Payroll and Finance

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The HR Generalist is responsible for bi-weekly payroll processing (primary) and related accounting activities, including month‑end journal entries and reconciliations of payroll‑related accounts. This role also supports benefits administration, budget support, and the administration of employee programs such as Corporate American Express, Concur expense, and fleet/mileage programs. The HR Generalist partners closely with Accounting, HR, and employees to ensure accurate processing, strong internal controls, and policy compliance.

• Process bi-weekly payroll (primary), including payroll review, validation, and issue resolution.
• Administer and support Paycom payroll processing and related employee setup/maintenance.
• Support benefits administration as it relates to payroll deductions, changes, and reporting.
• Prepare month‑end journal entries and reconcile payroll‑related accounts, including accrued payroll, bonus, vacation, payroll taxes, 401(k), HSA, flex plans, dependent care, garnishments, and employee expense accruals.
• Prepare and reconcile month‑end activity for related accounts such as sales tax allocations, and sales & use tax accounts (as applicable).
• Maintain fixed assets, including monthly updates, reporting support, and related month‑end journal entries; support year‑end/audit reporting needs.
• Support new driver setup and termination procedures for voluntary and involuntary terminations.
• Administer Concur, including expense audits for policy compliance, GL/payment report downloads, and new hire setup/termination in the system.
• Assist with budget work, including maintaining Budget IDs and updating systems.
• Lead or assist with new hire training for payroll, Concur expense, and fleet/mileage programs.
• Manage and/or assist with administration of the Corporate American Express program, including issuing cards, managing delinquency notices, and canceling cards for terminated employees.
• Complete annual personal fleet usage (taxable fringe benefit) calculations and ensure proper imputation to employee W-2s.
• Coordinate fleet administration activities, including vehicle requests with Enterprise, invoice processing, fuel card administration, and insurance updates for drivers/vehicles.
• Administer Motus (as applicable), including new employee setup, employee communications, invoice processing, and terminations.
• Coordinate and support audits and annual reporting, including financial audit prep, annual insurance applications, 401(k) audit, and workers’ compensation audit.
• Support assigned tax/compliance reporting and renewals as needed.
• Assist HR with new hire setup in Paycom and provide overflow project support as needed.
• Support employee training in Corporate philosophy and Governance.