Accounts Receivable Coordinator

Job Summary

JOB SUMMARY:
The Financial Coordinator is a key role that will undertake all activities related to the contributions process, ministry deposits, and bank reconciliation as well as assist with general ledger accounting and budgeting processes. This is a part-time, 25 hours-per-week position.

• Process contributions from weekend services, midweek donations, and electronic giving
  • Process checks, enter journal entry into general ledger, and make related bank deposits
  • Process online donations and enter journal entry into general ledger
• Maintain capital campaign pledge information, adjusting as requested by donors
• Prepare and mail/e‑mail contribution statements annually (and semi‑annually as directed)
• Respond to routine donor questions
• Prepare donor reports as requested by Senior Leadership
• Assist Financial Director with periodic pledge reporting to campaign donors
• Correspond with donors making stock donations; process stock donations
• Maintain database
  • Assist with clean‑up of donor database audits one day per month, or weekly as time permits
  • Maintain database software in the following areas: addition of new finance accounts, consistent with General Ledger system accounts
  • Provide account information necessary for the set‑up of ministry event registrations, camps, and mission trips
• Assist ministries with financial reports and budgeting
• Prepare QCD/IRA accounting and contribution letters

• Run financial reports within donor database and accounting system for ministries without skill level or access to database
• Handle Square transaction processing, item set‑up, reporting, and reconciliation for all Central and Campus events. Record Local Good Collective ministry sales as needed.
• Process miscellaneous deposits from ministries and make bank deposits
• Record event registrations proceeds from donor database in general ledger
• Prepare monthly closing entries for expense allocations, bank fees and reconcile bank accounts monthly
• Annually, assist with financial documentation requested by auditors
• Annually, assist Finance Director with budget preparation and budget data input
• Monthly, file Sales Tax Report with State of Texas for all ministries of Chase Oaks Church. Research regulations as necessary to ensure compliance
• Cross‑train on other financial team roles for development and as backup support

• High attention to detail
• Strong organizational skills
• Must have excellent communication/customer service skills and be able to interface with members of the Chase Oaks body, Chase Oaks staff, and outside organizations
• Ability to process confidential information without divulging donor or church data
• Ability to work independently with minimal supervision

• 3 years bookkeeping or accounting‑related experience preferred, with a desire for growth
• Working knowledge of Excel is important

• High school degree or equivalency, college degree preferred
• Some college or equivalent training in accounting/finance

• There are no supervisory responsibilities with this role.

• Ability to speak effectively and understandably on the phone
• Ability to effectively present information and respond to donation‑related inquiries
• High attention to customer service

• Strong working knowledge of Microsoft Teams (Team, Word, Outlook)
• Intermediate knowledge of Excel
• Experienced in data entry and comfortable with database functions/logic

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Lifting 5-10 pounds is an occasional but essential requirement. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level…