Buyer II

SERVE

At the City of Plano, our values make us who we are and guide us as we SERVE our city. As members of Team Plano, our organizational Values (what is most important to us) make up the acronym, SERVE (Stewardship Engaged Respectful Visionary Excellence).

Job Title:

Buyer II
Job

Location:

Financial Administration
Full Time:
Full-Time
Regular/Temporary:
Regular

Pay Range: $27.79 - $41.69 hourly.

Under general supervision, the Buyer II is responsible for the bidding process of all bids and contracts, from inception through termination, and for the purchase of supplies, services and materials for all City departments, as directed. This position is also responsible for maintaining data in electronic purchasing system, providing individual training and user manuals to users; adding and updating vendor data and responding to vendor and system user questions and problems.

This is the journey-level classification in the Buyer series that follows diversified procedures and implements processes to accomplish end results, within guidelines. Immediate supervision is available upon request. This class is distinguished from Buyer, Senior in that the latter is a higher-level class in the series that performs more complex technical, investigative, and supervisory duties requiring a higher level of knowledge and skill.

• Solicits bids by coordinating the bid and award process with user departments, Legal, Risk Management and selected Cooperative Purchasing Groups.
• Assist supervisor to determine proper procurement process and clarify and revise specifications, as needed, to allow for competitive bidding.
• Conducts bid openings, documents vendor responses, prepares and distributes bid tabulations.
• Reviews and analyzes bid responses and formulates recommendation for bid award; prepares documents for City Council when needed.
• Coordinates contract development on supplies and services with user departments, Risk Management, and Legal.
• Reviews purchases by assigned departments to ensure adherence to State laws and city policies and procedures.
• Maintains contract and insurance files.
• Maintains vendor lists and various bid and contract status reports on a timely basis.
• Conducts assigned procurement activities for using departments to ensure adherence to state laws and city policies/procedures.
• Responsible for vendor interaction with user departments.
• Responds to vendors with questions regarding City of Plano purchasing procedures or refers to the appropriate department for response and ensures all vendor information is entered into systems correctly.
• May perform assigned contract administration duties.
• Assists with training of Buyer I and city-wide training programs.
• May troubleshoot system problems by looking up received dates, reviewing and interpreting order histories, determining sources of problems, and taking corrective action by contacting appropriate users to advise of incorrect entries and to give guidance on actions required to resolve the problem.
• May provide individual training for system users by demonstrating the systems and explaining correct use. Provides remedial training and a resource for questions and problems experienced by users.
• Regular and consistent attendance for the assigned work schedule is essential.

• Performs other duties as assigned.

Determines procurement process and coordinates timely bidding of City contracts for supplies and services; monitors bid process to completion; and maintains timely cycle of supplies' and services' renewals or rebids. Reviews and evaluates City-wide purchases. Conducts analysis and evaluation of bid responses for adherence to specifications and preliminary recommendation of award.

Knowledge of: Purchasing methods and procedures both in general and specific to the City of Plano; large‑scale purchasing policies and procedures; competitive bid processes in a governmental environment; procurement software.

Skill in: Communicating effectively both verbally and in writing; operating a computer including Microsoft Office Products; using procurement software;…