Payroll Administrator

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JOB TITLE: Payroll Administrator

REPORTS TO: Manager, Payroll & Accounting

LOCATION: Dallas - Plano, Texas (Hybrid)

The Payroll Administrator is responsible for ensuring accurate and timely preparation, processing, and distribution of payroll. This role requires a high level of accuracy, confidentiality, and knowledge of payroll systems, tax regulations, and compliance requirements. The Payroll Administrator reports directly to the Manager, Payroll & Accounting and works closely with People & Culture, Accounting, and management to resolve payroll issues and support employee inquiries.

• Process payrolls for all employees (Hourly & Salary) in accordance with company policies and Federal, State, and Local regulations.
• Review and verify timecards, attendance records, and other relevant data.
• Maintain accurate employee payroll records including new hires, terminations, changes in pay rates, benefits, and deductions.
• Ensure compliance with tax regulations and company policies.
• Submit and monitor payroll-related reports, including tax filings, garnishments, and benefits deductions.
• Respond to employee payroll inquiries and resolve discrepancies in a timely and professional manner.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Collaborate with People & Culture and Finance to support audits and reporting requirements.
• Stay updated on payroll laws, regulations, and best practices.
• Experience with multi-state payroll processing preferred.
• Knowledge of benefits administration and HRIS systems preferred.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a plus.

• High school diploma or equivalent;
  Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Proven experience in payroll processing or a similar role.

• Occasionally required to stand
• Occasionally required to walk
• Continually required to sit
• Continually required to utilize hand and finger dexterity
• Continually required to talk or hear

• Diversity - Demonstrates knowledge of EEO policy;
  Shows respect and sensitivity for cultural differences;
  Educates others on the value of diversity;
  Promotes a harassment-free environment;
  Builds a diverse workforce.
• Adaptability - Adapts to changes in the work environment;
  Manages competing demands;
  Changes approach or method to best fit the situation;
  Able to deal with frequent change, delays, or unexpected events.
• Ethics - Treats people with respect;
  Keeps commitments;
  Inspires the trust of others;
  Works with integrity and ethically;
  Upholds organizational values.
• Analytical - Synthesizes complex or diverse information;
  Collects and researches data;
  Uses intuition and experience to complement data;
  Designs work flows and procedures.
• Business Acumen - Understands business implications of decisions;
  Displays orientation to profitability;
  Demonstrates knowledge of market and competition;
  Aligns work with strategic goals.
• Customer Service - Manages difficult or emotional customer situations;
  Responds promptly to customer needs;
  Solicits customer feedback to improve service;
  Responds to requests for service and assistance;
  Meets commitments.
• Dependability - Follows instructions, responds to management direction;
  Takes responsibility for own actions;
  Keeps commitments;
  Commits to long hours of work when necessary to reach goals;
  Completes tasks on time or notifications to appropriate person with an alternate plan.
• Planning/Organizing - Prioritizes and plans work activities;
  Uses time efficiently;
  Plans for additional resources;
  Sets goals and objectives;
  Organizes or schedules other people and their tasks;
  Devises realistic action plans.
• Problem Solving - Identifies and resolves problems in a timely manner;
  Gathers and analyzes information skillfully;
  Develops alternative solutions;
  Works well in group problem solving situations;
  Uses reason even when dealing with emotional topics.
• Professionalism - Approaches others in a tactful manner;
  Reacts well under pressure;
  Treats others with respect and consideration regardless of their status or position;
  Accepts responsibility for own actions;
  Follows through on commitments.
• Project Management - Develops project plans;
  Coordinates projects;
  Communicates changes and progress;
  Completes projects on time and budget;
  Manages project team activities.
• Quality - Demonstrates accuracy and thoroughness;
  Looks for ways to improve and promote quality;
  Applies feedback to improve performance;
  Monitors own work to ensure quality.
• Written Communication - Writes clearly and informatively;
  Edits work for spelling and grammar;
  Varies writing style to meet needs;
  Presents numerical data effectively;
  Ability to read and interpret written information.

The above is intended to describe the general content of and…