Administrative Assistant

Magnit Direct Sourcing on behalf of Toyota is currently hiring an Administrative Assistant for a temporary assignment in Plano, TX.

This is a 2 month contract. The pay range for this role is between $25/hr - $35/Hr. Benefits:
Medical, Dental, Vision, 401K.

Toyota’s Project Planning and Management (PPM) Division is looking for a passionate, highly‑motivated Administrative Assistant.

The primary responsibility of this role is to support the daily administrative needs of the PPM Division and Executives.

Reporting directly to the PPM General Manager, the person in this role will support the PPM Division’s objectives by providing timely and effective administrative support to the executive team (1 Vice President, 2 General Managers).

• The successful candidate will have strong team‑orientation with the ability to support projects and perform a wide range of administrative services, including compiling, summarizing, and visualizing information.
• Provide effective overall administrative support for the division team, Vice Presidents, and Group Managers. Including domestic and international travel arrangements, daily meeting schedule coordination, meeting and conference planning, hotel and travel reservation coordination, budgets, and expense reports.
• Coordinate internal and external meetings that occur at headquarters, with different internal and external groups and VIP visitors. Interact with executive and non‑executive level positions across Toyota and with business partners.
• Partner with executive level positions across Toyota to proactively and collaboratively plan and manage complex and ever‑changing executive calendars.
• Provide cost effective office assistance, including: securing business supplies, cost/invoicing, travel coordination, building maintenance calls, budget accounting, meeting coordination, document making and presentation support, etc.
• Special Projects. Special support, requiring basic knowledge of Excel, PowerPoint, etc. to compile, summarize, and visualize information.
• Division responsibilities include new team member onboarding activities, supporting Analysts core jobs, and planning & executing D&I and Team Building events.

• Minimum 2 years overall administrative experience; internal or external.
• Minimum 1‑year Executive Assistant support

• Strong planning, analytical, organization, and communication skills.
• Ability to collaborate and problem‑solve with internal and external stakeholders and business partners.
• Ability to evaluate implications and impacts of alternatives, identify and implement appropriate solutions, and communicate those options and solutions.
• General office skills such as basic computer applications (MS Excel, Word, PowerPoint, SharePoint & Outlook) and equipment, filing, bookkeeping.
• Excellent customer service
• Experience making International travel arrangements

Talented, dedicated people are an integral part of our mission to build the best workforce, working together to create the future of mobility and make the world a better place. We are always on the lookout for diverse, driven, and collaborative talent interested in performing contract work for Toyota.

to join our talent network and be the first in line when a new contingent job opportunity opens at Toyota through Magnit Direct Sourcing.

Magnit is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

Work Authorization : Green Card, US Citizen

Preferred years of experience : years

Travel required : No travel required