Bilingual Executive Administrative Assistant, Japan

Overview

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like  one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for talented team members who want to Dream. Do. Grow.

with us.

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

Toyota Division in Automotive Operations is looking for a passionate and highly motivated Bilingual Executive Administrative Assistant, Japan Staff.

The primary responsibility of this role is to support Japanese executives by providing administrative assistance.

Reporting to the Group Vice President, Automotive Operations, Product Planning and Strategy Japan Staff, the person in this role will support the division’s objective to provide guidance for business decision‑making with automotive operations.

The successful candidate will have:

• Excellent communication skills.
• Strong organization skills and detail oriented.

This position is based in our North American headquarters in Plano, Texas. The selected candidate will be expected to reside within commutable distance of this location. Relocation assistance isn’t available for this position.

• Provide dependable and proactive administrative support to executives including but not limited to ensuring that all operations run smoothly, overseeing departmental project calendar, meeting management, event assistance and written correspondence.
• Scheduling meetings and conferences, including coordination of schedules and logistics, travel arrangements, venue selection and negotiation, material preparation and communications.
• Responsible for high‑quality document creation/editing to support executive briefings and other division meetings.
• Book executive travel, hotel, and related transportation. Arrange, manage, and monitor a busy travel schedule for domestic and overseas meetings. Manage issues and find creative solutions.
• Responsible for timely/accurate submission of travel expenses.
• Ensuring alignment with Japanese and American business protocols.

• Written and verbal fluency in both English and Japanese.
• Executive assistant/administrative assistant experience (experience supporting executives highly preferred).
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Teams, Outlook).
• Comfortability managing domestic and international travel arrangements and related expenses.
• Ability and willingness to work overtime when needed, including outside of normal business hours.

• Automotive or similar industry experience.
• Experience with office management.

During your interview process, our team can fill you in on all the details of our industry‑leading benefits and career development opportunities. A few highlights include:

• A work environment built on teamwork, flexibility and respect.
• Professional growth and development programs to help advance your career, as well as tuition reimbursement.
• Team Member Vehicle Purchase Discount.
• Toyota Team Member Lease Vehicle Program (if applicable).
• Comprehensive health care and wellness plans for your entire family.
• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute.
• Paid holidays and paid time off.
• Referral services related to prenatal services, adoption, childcare, schools and more.
• Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA).

Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members’ efforts to dream, do and grow without questioning that they belong.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question, need assistance with your application or do you require any special accommodations? Please send an email to