Administrative Assistant

Base pay range

$20.00/hr - $25.00/hr

An international company located near Plano, TX is seeking a motivated and detail-oriented Administrative Assistant with strong skills with strong Excel macro and VBA skills to support business operations and management. This role is ideal for someone who thrives in a fast-paced, multicultural environment and values professionalism, accuracy, and collaboration.

Experience with
Japanese language and business culture is a strong plus.

• Provide comprehensive administrative support to the business operations team and management.
• Coordinate daily office and business operations to ensure efficiency and compliance with company policies, including scheduling meetings, arranging business travel, processing invoices, and ordering office supplies.
• Manage inventory, shipments, and deliveries related to business operations.
• Maintain and update accurate administrative records and data in a timely manner.
• Create, maintain, and improve Excel macros/VBA tools to streamline recurring tasks, reporting, and data processing.
• Analyze and manage data using Excel and Power Point , and prepare timely reports/materials for internal teams and management.
• Support and organize internal team events, meetings, and company functions.
• Serve as the initial point of contact for administrative and operational inquiries.
• Ensure effective internal communication and coordination across functional teams.
• Support the submission of administrative documents to internal departments and external organizations.
• Perform other administrative duties as assigned.
• This position may require intermittent sitting, standing, walking, and lifting up to 25 pounds, as well as the use of close and distance vision and hearing.

• 1+ years of experience in administrative support, customer service, or HR-related roles.
• Prior experience as an Administrative Assistant in a corporate environment is required.
• Proficiency in Microsoft Office Suite
  , especially Excel and Power Point .
• Experience with advanced Excel functions or VBA (e.g., macros or automation) is a strong plus.
• Business-level Japanese language skills and familiarity with Japanese business culture are a strong plus.
• Strong interpersonal skills with a customer-service mindset.
• Ability to manage multiple priorities and adapt in a dynamic work environment.
• Excellent written and verbal communication skills.
• High level of professionalism, confidentiality, and discretion.
• Strong organizational, analytical, and time-management skills.
• Collaborative, proactive, and resourceful team player.
• Familiarity with HR processes and company-wide policies is a plus.
• Friendly demeanor with a positive, team-oriented attitude.

Entry level

Contract

Administrative

Medical insurance