Accounts Payable Specialist

Overview

AIT is the world's largest provider of automation, factory integration and tooling solutions dedicated to the global aerospace, defense, and space launch vehicle industries. AIT offers a competitive compensation package (including free medical options for employees and their family), casual work environment and excellent growth opportunities.

Accounts Payable is responsible for performing a range of accounting and clerical tasks related to the accounts payable function. This generally includes receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments.

• Process outgoing payments in compliance with financial policies and procedures.
• Scan, attach, code, and post vendor invoices into the accounting system with a high degree of accuracy, while conforming to tight deadlines.
• Ensure all invoices have proper project numbers and authorization before payment is made.
• Strengthen and grow relationships with vendors and suppliers.
• Create and post payable voucher in accounting system for both materials and outsourced services.
• Create positive payment file formatting into Excel spreadsheet for check payments and/or process weekly check run to vendors.
• Clear wire and ACH invoice payments in IFS once treasury has sent payment funds.
• Act as first point of contact for resolving vendor issues for material and outsourced services.
• Research receiving and purchasing discrepancies and work with other team to resolve.
• Protect organization’s value by keeping information confidential.
• Reconcile vendors’ monthly statements and related transactions.
• Audit and process company credit card statements.
• Read, analyze, and interpret financial reports and other related documentation.
• Maintain a “Good Received Not Invoiced” list.
• Update job cost reports for late vendor invoices.
• Assist with month-end accrual for items not on purchase orders.
• Responsible for all 1099 reporting.
• Perform other duties as assigned.

• High School Diploma required.
• Bachelor’s Degree in accounting or related field preferred.
• Minimum of three years of experience in an accounting position.
• Experience with IFS preferred.

• This position may require a government security clearance.

• Can interpret financial data contained in reports and ledgers.
• Performs day-to-day administrative tasks such as maintaining information files and processing paperwork.
• Work in a high energy, high volume, rapidly changing environment.
• Takes personal responsibility for the quality and timeliness of work to achieve results.
• Achieves thoroughness and accuracy when accomplishing a task through concern for all the areas involved.
• Clear and effective communication skills in both written and spoken forms.
• Understands how to use the computers, including such tasks as turning the computer on and off, locating and opening files, navigate to websites, perform searches, and download files.
• Knowledge of computer applications including email, databases, word-processing program and spreadsheets (such as Microsoft Office).
• Provides excellent service to internal and external customers.
• Ensures that decisions are made based on policies, rules and organizational directives to solve emerging problems.
• Maintains confidentiality while processing and handling confidential information with discretion.
• Can handle frequent interruptions and can multi-task.
• Works effectively with different levels of management, team members and customers.

• Environment Type:
  Indoors. Production and office environment. Temperature controlled.
• Exposure Types:
  No adverse environmental conditions expected.
• Work Hours:
  
  Standard work schedule, overtime may be necessary for meeting deadlines.
• Travel Requirements:
  This position could involve travel up to 10% of the time.

• Light work that includes moving objects up to 20 pounds.
• Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
• Prolonged periods sitting at a desk and working on a computer.

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