Court Clerk Trainee​/Court Clerk

Overview

Opening Date: 2/5/26

Closing Date: 2/16/26 by 11:59 p.m.

Recruitment Information: Candidates will be reviewed as applications are received

Court Clerk Trainee Salary Range: $22.64 - $23.77

Court Clerk Salary Range: $24.96 - $30.34

Under close and general supervision, the Court Clerk Trainee/Court Clerk performs a full range of clerical duties in support of Court operations, inside and outside the courtroom, including a variety of legal processing, public contact, clerical support, records management and courtroom clerk duties.

• Reviews, files, conforms and processes documents; enters data and/or scans documents into the case management system; updates hard copy case files as needed.
• Interprets and applies a variety of policies, rules, procedures and regulations; understands statutes, court terminology and instructions related to court proceedings; explains and assists the public with legal filing processes, procedures and policies of Court operations; explains applicable laws, rules, policies and procedures to the public, justice partners and other staff in person and over the telephone.
• Performs daily accounting as required in accordance with Court policy and procedures; accepts fines and routine filing fees, computes filing and related fees, makes appropriate journal entries, issues receipts and balances cash drawers.
• Assists the Court in meeting reporting requirements by accurately maintaining case statistics and grant timesheet reporting.
• Performs calendaring functions such as copying, distributing and posting calendars after removal of confidential information; prepares, notates/marks with needed information and updates calendars; locates and pulls all hard copy cases on calendar; ensures all documents relevant to proceedings are in the case file (electronic/hard copy); routes hard copy cases to appropriate bench officer; updates tentative ruling system; records, processes and/or schedules remote appearances as required;
  
  processes all requests for setting trials, continuances and/or requests to advance or drop hearings; contacts Court-appointed counsel regarding availability; makes appointment changes in the case management system as needed; schedules hearings, prepares and sends applicable notice to litigants and posts fees as required.
• Performs courtroom functions such as assisting the bench officer in all aspects of Court procedures, status of cases, fines, calendar and special circumstances; marks, admits and keeps track of all exhibits by creating a list; secures all exhibits daily; swears in all witnesses and keeps a record in the minute order; swears in prospective jurors, jurors and alternates and keeps track of hardships, peremptory challenges by counsel and maintains a juror seating chart;
  
  maintains paperwork necessary for the jury coordinator to perform duties; attends court sessions, takes notes and prepares minute orders for all Court proceedings to include mandatory wording pursuant to state law for the official court record; calculates and tracks required court reporter and jury fees at the end of each trial day; prepares, reviews and distributes orders, rulings, judgments, jury instructions, verdicts, prison abstracts and correspondence as required;
  
  prepare orders, rulings, judgments and correspondence for the bench officer; updates case management system(s) as required.
• Processes all appeals filed with the Court.
• Performs jury functions such as preparing the jury payroll; generating the Jury Failure to Appear Report; preparing and sending Orders to Show Cause; checks in jurors and updates system(s); prints courtroom reports as needed; prepares all other related notices; allocates, prints and mails summons as needed; answers phones; processes juror requests; takes messages off jury line and returns calls; interacts/coordinates activities with the jury management system vendor;
  
  updates Elections Department regarding changes in voter status.
• Provides informal or formalized training to other Court staff in procedures, processes or duties in areas of proficiency; assists in procedure development and changes; performs long-term, specialized assignments or projects.
• Establishes and maintains effective working relationships with judicial officers, other staff, members of the public, the parties and others encountered during work.
• Performs a wide variety of technical Court operations duties as necessary to provide back-up coverage for other staff.
• Travels between Court facilities to perform duties as required.
• Performs other related duties as assigned.

Court Clerk Trainee

Option I

Education: High School Diploma or equivalent GED.

AND

Experience: One (1) year of experience performing clerical duties. Knowledge of legal documents and court processes and the ability to apply rules and procedures pertaining to court actions is desirable.

Or II

Education: High School Diploma or equivalent GED.

AND

Experience: One (1) year of work experience which required the use of customer…