Executive Assistant

This position is open until filled, with the first review of candidates taking place on January 9, 2026, or until a sufficient number of qualified candidates have been received, whichever occurs sooner, so apply early.

The Human Resources Department is currently accepting applications for the position of Executive Assistant in the Office of the General Manager. This recruitment may be used to establish an eligibility list for future vacancies.

This position will report to the Headquarters campus located in Placerville to promote team collaboration and cohesiveness.

Under general direction, performs a variety of highly responsible, confidential, and complex administrative support duties for the Office of the General Manager (OGM); has access to confidential information relating to personnel, contracts, negotiations, and other sensitive matters; provides technical and administrative support in preparing correspondence, reports, and other documentation; and assists with day-to-day administrative functions. Provides administrative assistance to Department Directors as needed;

provides administrative assistance in support of public information and outreach efforts, including coordination with the Communications Division; may provide general information and assistance to the public as directed; supports the General Manager and, when assigned, provides administrative assistance to the Board of Directors.

This is a journey-level, single-position administrative support classification. The incumbent serves as the primary administrative support to the OGM, performing the full range of administrative, technical, and confidential support duties. Work includes organizing and coordinating administrative support functions; compiling and tracking a variety of operational data; and maintaining departmental records, files and resource materials. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully knowledgeable of the operating procedures and policies of the work unit, as well as District policies and administrative regulations.

Receives general direction from the General Manager. May receive technical and functional supervision from the Public Information Officer (PIO).

• Perform a wide variety of complex, responsible, and confidential administrative duties in support of the OGM.
• Research, compile, and track a variety of operational data and use data for special projects and the preparation of comprehensive reports.
• Develop, organize, maintain, and archive a wide variety of electronic and manual files, records, manuals, and resource materials.
• Respond to calls and visitors; provide information and assistance; resolve customer concerns and complaints; ensure appropriate follow‑up and referral.
• Assist the General Manager by coordinating calendars, business travel, meetings, conferences, and civic functions for the General Manager and/or the District’s executive team.
• Assist department budget preparation and monitoring of district wide expenditures; prepare, review, and analyze district wide payroll, attendance, budget, production, and cost records to develop statistical data.
• Prepare comprehensive reports; compile annual budget requests, and recommend expenditures for designated accounts.
• Interpret and apply District policies, procedures, and administrative directives; prepare and revise operating procedures and department forms, assist in maintaining agreements or other legal documents; and recommend improvements to administrative practices.
• Evaluate new and existing legal, administrative, and other requirements and participate in the development of policies and procedures to ensure compliance and efficiency.
• Coordinate employee training and maintain related training records.
• Provide administrative support to the Communications Division and assist with public information and outreach tasks, including preparing materials, coordinating communications, and assisting with distributing public‑facing information.
• When assigned, serve as the backup Board Clerk, including preparing,…