Student Services & Admissions Administrative Coordinator

The Student Services & Admissions Administrative Coordinator provides comprehensive administrative support across Student Services, Admissions, and Student Affairs. This role plays a critical part in maintaining student records, supporting admissions processing, coordinating events, and serving as a first point of contact for students, faculty, and staff. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple systems and deadlines in a fast-paced academic environment.

Key Responsibilities

Student Services

• Perform People Soft data entry, including posting undergraduate transfer and test credits; graduate block transfer credits (PhD, DMSc, OT, CSD); updating expected graduation terms; managing student plans/subplans; and adding or removing advisors.
• Track graduation responses and manage accessibility-related inquiries.
• Prepare and process diplomas (approximately 500 annually), including printing materials for student and faculty lineups and signage.
• Print and mail enrollment verifications, certificates, and related documentation.
• Provide general administrative support and complete other duties as assigned.

Admissions Support

• Download and enter International English Language Testing system and Duolingo scores into People Soft.
• Download transcripts and upload documents to GradCAS (Graduate Enrollment management Centralized Application Service).
• Process WES (World Education Services) / ECE (Educational Credential Evaluators) evaluations and upload them to GradCAS (Graduate Enrollment management Centralized Application Service).
• Scan and upload mailed transcripts and admissions documents.
• Retrieve undergraduate University of Pittsburgh transcripts.
• Audit CASPA (Centralized Application Services for Physician Assistants) and CASPA (Centralized Application Services for Physician Assistants) Hybrid admit letters, application materials, and final transcripts in Perceptive Content.
• Collect and manage admissions documentation for matriculated graduate students.
• Assist with advisor entry for newly matriculated students (CASPA, CASPA Hybrid, DMSc (Doctor of Medical Science)).
• Provide overflow support for Clinical Mental Health Counseling applications.
• Upload admissions documents to Perceptive Content for upcoming terms.
• Complete additional admissions-related tasks as needed.

Student Affairs & General Administration

• Staff the Student Affairs reception desk two days per week (Mondays and Fridays).
• Schedule internal meetings and coordinate events for the Student Affairs team.
• Maintain and update the SHRS Student Resource Hub.
• Manage standard operating procedure documentation.
• Coordinate student and staff events, including communications, meetings, timelines, and Qualtrics surveys.
• Provide general administrative support as assigned.