Admin Assistant - Senior; Orthopaedic Surgery, Shadyside

Position: Admin Assistant - Senior (Orthopaedic Surgery, Shadyside)
University of Pittsburgh Physicians Department of Orthopaedic Surgery is hiring a full-time Administrative Assistant Senior to join their team s is a Monday through Friday daylight position with the hours of 8am to 4:30pm. No evenings or weekends!

This position will be responsible for scheduling surgeries, obtaining authorizations, and managing physician calendars. Other duties as assigned.

Purpose:

Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

Responsibilities:

+ Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).

+ Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).

+ Plans conferences for department and department head.

+ Under general direction, provides varied administrative support to a department or group of professionals.

+ May also perform all responsibilities of an Administrative Assistant - Intermediate:

- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).

- Maintains various accounting and budgetary records (i.e., completes expense reports).

- May make travel arrangements.

+ Develops reports for executive or department. Analyzes complex information requests and determines complex trends.

+ Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

+ High school diploma or equivalent.

+ 5 years experience in an increasingly responsible administrative support role.

+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

+ Ability to use applicable MS Suite products.

+ Advanced knowledge of business processes and procedures.

+ Working knowledge of accounting and financial principles and functions.

+ Ability to analyze data.

+ Ability to use discretion and independent judgment.

Licensure, Certifications, and Clearances:

+ Act 31 Child Abuse Reporting with renewal

+ Act 33 with renewal

+ Act 34 with renewal

+ Act 73 FBI Clearance with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran