Admin Assistant - Intermediate; Sports Medicine, Concussion Division

Position: Admin Assistant - Intermediate (Sports Medicine, Concussion Division)
University of Pittsburgh Physicians Department of Sports Medicine
- Concussion Division is hiring a full-time Administrative Assistant to join their team! This is a Monday through Friday daylight position with no evenings or weekends.

Purpose:

Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Responsibilities:

+ Under general direction, provides varied administrative support to a department or group of professionals.

+ May make travel arrangements.

+ Maintains various accounting and budgetary records (i.e., completes expense reports).

+ Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).

+ May also perform all responsibilities of an Administrative Assistant - Associate:

+ Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.

Orders office supplies and maintains office equipment.

+ Answers, screens, and routes incoming calls and messages. Responds to routine questions

+ Greets, screens, and directs visitors to appropriate staff member.

+ Reviews administrative procedures and interprets them for employees.

+ Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).

+ Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).

+ Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

+ High school diploma or equivalent

+ Three years experience in an administrative support role

+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software

+ Ability to use applicable MS Suite products

+ Working knowledge of business processes and procedures

+ Knowledge of basic accounting and financial principles and functions

+ Ability to analyze data and use basic reasoning skills

Licensure, Certifications, and Clearances:

+ Act 31 Child Abuse Reporting with renewal

+ Act 33 with renewal

+ Act 34 with renewal

+ Act 73 FBI Clearance with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran