Sr. Administrative Assistant

Position: Sr. Administrative Assistant I
POSITION SPECIFICATIONS:

* High school diploma or equivalent required.

* Minimum 3 years of secretarial or administrative experience required.

* Financial industry or mutual fund industry experience preferred.

* Knowledge of Microsoft Office, particularly Word and Outlook for calendar management required;
Familiarity with Cvent conference platform preferred.

MAJOR DUTIES:

* Provide administrative support to all members of the Conference Planning Department and certain managers within the FP&A department.

* Administrative support consists of calendar management, expense report processing, ordering supplies, budget materials assembly (copying, binding), and travel arrangements for managers.

* Support the management of all conference-related data and information (invitations, attendee lists, RSVPs, fulfill promotional orders, prepare name badges, etc.).

* Assist with invoicing and reporting for conferences.

* Prepare on-line registration sites for conferences and events and manage meeting database information.

* Manage and control supplies and equipment related to conference execution.

* Assist in managing employee events to include on-site support.

* Perform Cvent & Tech Platform management to include building and maintaining event websites and registrations, running reports and exporting attendee data, ensuring data accuracy and troubleshooting issues.

HOURS/

LOCATION:

* 8:30 a.m.

- 5:00 p.m. (overtime as required)

* Hybrid schedule (in-office / remote)

* Federated Hermes Tower
- Pittsburgh, PA 15222

EXPLANATORY COMMENTS:

* Strong attention to detail and follow-through

* Ability to manage multiple deadlines and priorities

* Ability to work independently and as a team

* Ability to interact effectively with all levels of employees, clients, and board members

* Must be customer service-oriented