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Administrative Assistant
Job in
Pittsburgh, Allegheny County, Pennsylvania, 15201, USA
Listed on 2025-12-24
Listing for:
McCormack Baron Management Inc.
Full Time
position Listed on 2025-12-24
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator
Job Description & How to Apply Below
This list of duties and responsibilities is not all-inclusive and may expand to include other duties and responsibilities based on business need.
* Responsible for fielding management phone calls, emails and faxes.
* Sort & distribute USPS and interoffice mail for McCormack Baron companies.
* Process outgoing mail for McCormack Baron companies.
* Handle Management Dept. filing
* Manage calendars and send meeting requests.
* Prepare itineraries and handle all travel arrangements including flights, hotels, and transportation.
* Prepare, run and manage reports.
* Handle expense reports and invoice allocations.
* Initiate, draft and edit documents.
* Handle and respond to emails as appropriate.
* Prepare meeting materials as needed.
* Manage and organize logistics for internal and external functions, including conferences, trainings, receptions, etc.
* Complete special projects as assigned.
Education/
Experience:
* HS Diploma or GED and minimum of one-year general office experience.
* Customer service oriented.
* Must be proficient in Word, Excel, Outlook, PowerPoint, and Adobe products, specifically Adobe Pro DC and Illustrator.
* Ability to handle multiple tasks.
* Must have good oral and written communication skills.
* Ability to prioritize, coordinate, and maintain follow-up on a number of projects simultaneously.
* Ability to work independently and as a team, exercise good judgement and be resourceful.
* Organization is a key trait in working in the property management environment.
* Must handle highly confidential information in a strictly professional manner.
Work Environment/Physical Demands:
* This job operates in a clerical office setting. This role routinely utilizes standard office equipment such as computers, phone, photocopiers/printers, and filing cabinets.
* This position requires sitting, bending, stooping, or standing as necessary. Our offices are equipped with electronic desks for standing or sitting.
McCormack Baron is an Equal Opportunity-Affirmative Action Employer
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