Accounts Payable Specialist

Description

Job Title:

Accounts Payable Specialist (Temporary Role)

Job Summary:

We are seeking a highly organized and detail-focused Accounts Payable Specialist to join our dynamic finance team. In this temporary role, you will play a pivotal part in ensuring the accuracy and efficiency of accounts payable operations across multiple entities. The successful candidate will manage supplier reconciliations, month-end reporting, and daily invoice processing while adhering to company policies. If you have a strong background in end-to-end AP processes, a solutions-driven mindset, and excel in fast-paced environments, we encourage you to apply.

Key Responsibilities:

Supplier Invoice Processing:
Execute the accurate and timely processing of supplier invoices across various entities while adhering to company policies and procedures.

Invoice Approvals:
Verify and ensure proper invoice approvals and purchase order matching in compliance with internal standards.

Supplier Reconciliations:
Reconcile supplier statements, identify and resolve discrepancies, and maintain up-to-date records for accuracy.

Payment Processing:
Prepare and execute scheduled and on-demand payment runs (EFTs and checks).

Month-End Close Support:
Contribute to month-end close functions, including:

Preparation of accrual and prepayment journal entries.

AP subledger to general ledger reconciliation.

Tariff billing and customer reimbursement reconciliations.

Lease account maintenance.

Accounts Payable Record Management:
Ensure all AP transactions are accurately documented and easily retrievable for audit or review purposes.

Open Item Monitoring:
Track and follow up on open GRNI items (goods received not invoiced) and unapproved purchase orders.

Stakeholder

Collaboration:

Act as the primary point of contact for internal colleagues and external suppliers to resolve AP-related inquiries.

Requirements:

Experience:

Minimum of 5+ years in accounts payable, finance, or a related role.

Skills:

In-depth knowledge of accounts payable processes and basic accounting principles. Demonstrable experience with supplier statement reconciliations and month-end tasks.

Technical Proficiency:
Advanced Microsoft Excel skills (e.g., formulas, data manipulation).

Experience with an ERP system such as SAP is highly preferred.

Soft Skills:

Exceptional attention to detail, strong time management, and excellent communication and interpersonal abilities.

Work Environment:

Location:

Hybrid schedule-3 days in-office (corporate office in the Fox Chapel/Oakmont area of Pittsburgh) and 2 days remote (after initial training).

Schedule:

Full-time, Monday-Friday, 40 hours per week during standard business hours.

Reporting Relationship:
This role reports directly to the Controller.

This revised job description organizes the responsibilities for clarity and adopts a more professional tone. It also balances technical and soft skill requirements while maintaining alignment with the original intent. Requirements - At least 5 years of experience in accounts payable, finance, or a related field.

- Strong knowledge of accounts payable processes and basic accounting principles.

- Advanced proficiency in Microsoft Excel, including experience with formulas and data manipulation.

- Familiarity with enterprise resource planning (ERP) systems; experience with specific systems is a plus.

- Excellent attention to detail and organizational skills to manage multiple tasks effectively.

- Strong communication and interpersonal abilities to work with vendors and internal teams.

- Ability to meet deadlines and work in a fast-paced environment.

- Problem-solving skills with a proactive approach to resolving discrepancies.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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