Bilingual HR Assistant​/Admin Assistant

SUMMARY

Support local HR Generalist with tactical tasks, answer employee questions regarding HR, company policies and procedures, and organize company events. In addition, will serve as the front desk/admin assistant position by answering and directing calls to the appropriate department/personnel, working with traffic/logistic staff to direct drivers, distributing incoming and outgoing mail/parcels, and handling light clerical tasks.

This entry-level position works under the direct supervision of the Human Resources Manager in the performance of the following essential duties:

• Responsible for recruitment efforts from posting to onboarding
• Responsible for clerical tasks including filing, creating new hire packets, scanning documents, processing correspondence, and maintaining posters/boards up to date
• Assist in preparation and coordination of new hires, including interview process and new hire paperwork
• Conduct new hire orientation to foster positive attitude towards company goals
• Answer employee questions regarding benefits and compensation administration and compliance
• Assist with employee performance reviews, employee status changes and terminations
• Assist with safety audits and accident investigations
• Assist with special projects as required such as annual open enrollment, employee performance reviews and quarterly WC reviews
• Coordinate meetings, luncheons and special events
• Special projects as required
• Other duties may be assigned as needed
• Assist local HR Generalist in HR tasks as needed
• Cover reception when needed

• Welcome visitors and maintain visitor’s logbook
• Answer incoming phone in a timely manner and direct calls to appropriate associates
• Retrieve and distribute incoming mail
• Coordinate the pick-up and prepare express mail services (UPS, Fed Ex, etc.) and USPS envelopes
• Accept incoming packages and distribute to the correct recipient
• Work with traffic/logistic staff to direct traffic and process drivers’ paperwork

High school diploma or general education degree (GED) and 2 years related experience required;
Bachelor’s Degree in a related field preferred.

Ability to read and interpret documents, write reports and correspondence. Knowledge of mailing sites (Fed Ex, UPS and ), Shore Tel. Proficient use of Microsoft Suite (Word, PowerPoint, Excel and Outlook). Bilingual in English/Spanish.

None required.

While performing the duties of this job, the employee is frequently required to stand, walk, and sit. The employee must occasionally lift and/or move up to 30 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will work in a standard office setting, at a desk, frequently answering incoming phone calls and greeting incoming employees/guests. The employee will frequently visit the production area which is loud and has moving parts. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Schedule:

7:30am - 4:30pm