Administrative Assistant

Delta
-3355, Spectrum Schools, Delta
-3355, 135 East Leland Rd, Pittsburg, CA 94565, USA

Spectrum Center Schools and Programs, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning Special Education team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction!

If you excel in a dynamic, detail-focused, and service-oriented environment, want a career with meaningful impact, and bring exceptional organization skills, a collaborative spirit, and a can-do attitude — We Should Talk! 📲

As an Administrative Assistant
, you will play a vital role in supporting the smooth operation of the school by handling a variety of administrative and office management duties. Working closely with the Office Manager and/or Program Director, you will help ensure that all administrative functions are carried out efficiently, accurately, and in a manner that supports staff, students, and families.

• Assisting with receptionist and front office functions, including answering and directing phone calls, arranging conference calls, welcoming and directing visitors, and ensuring all interactions are professional and welcoming.
• Handling incoming and outgoing mail processes, including receiving and routing courier packages, distributing internal mail, and preparing outgoing correspondence, email, and faxes in a timely manner.
• Supporting the ordering, stocking, and maintenance of office and school supplies, ensuring resources are available and equipment remains in good working order.
• Copying correspondence, reports, and other materials as needed to support school operations and instructional needs.
• Organizing and maintaining school and office files, ensuring documents are accurate, accessible, and stored according to policy and compliance standards.
• Coordinating special projects such as employee mailings, distributing flyers, and preparing student or parent communications to ensure timely delivery of important information.
• Completing administrative tasks and functions assigned by the supervisor to maintain efficient and effective school operations.
• Preparing reports, records, and documentation—including accounting, personnel, student, and operational data—accurately and in accordance with established deadlines.
• Participating in school functions, events, and activities, providing administrative support to staff, students, and visitors as needed.
• Assisting with additional responsibilities or projects as assigned, maintaining flexibility to meet the evolving needs of the school community.

‖ Qualifications

Required:

• High school diploma or equivalent with passage of basic skills test.
• Ability to obtain and maintain certification in company approved crisis management training.
• Minimum 1yr prior experience working in an administrative support role, preferably in an education program setting.
• Prior experience and/or highly proficient in reading, writing, analyzing and interpreting detailed reports and business correspondence.
• Prior experience and/or knowledge in record keeping and/or data management including development and maintenance of databases and/or spreadsheets.
• Prior experience and/or knowledge in special education services, particularly for students with autism related disabilities and/or behavior challenges preferred.
• Proven ability to effectively prioritize tasks and meet deadlines while maintaining organization and attention to detail.
• Ability to think and act quickly and calmly in an emergency and make independent decisions.
• Ability to effectively present information and respond to questions from groups of staff members, students, parents, external partners and the general public.
• Solid motivational skills and willingness to be flexible and adapt to changing priorities and new initiatives.
• Advanced oral and written communication, organization, conflict resolution, multitasking, problem solving, and decision-making ability.
• Well-versed in the use of relevant technology including experience with computers, Microsoft Office Suite, database entry and basic…