Program Coordinator

Position: Program Coordinator I
Position Details

Position Information

Recruitment/Posting Title Program Coordinator I Job Category URA-AFT Administrative Department Electical & Computer Engineer Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Coordinator I for the Electrical & Computer Engineering (ECE) department within the School of Engineering. The Program Coordinator I reports to the Department Administrator Supervisor.

Among the key duties of this position are the following:

* Provides administrative support to the Department Chairman, Graduate Director, Department Administrator, and faculty for the largest department in the School of Engineering.

* Performs daily administration of all graduate activities including admissions, registration issues, TA/GA appointments, etc.; organizes, coordinates, and oversees daily academic advising operations and ongoing projects.

* Coordinates logistics for MS and Ph.D. exams, qualifying and final exams, proposal presentations, and thesis defenses.

* Maintains and updates the graduate website, announcing internships and events.

* Assists with database and record management and maintaining program information.

* Participates in the development of new programs and initiatives in student advising and international programs.

* Provides academic advising to incoming international students during their transitional period. Investigates and resolve or recommend solutions to issues related to graduate student cases, scheduling or registration conflicts, student matters, etc.

* Prepares data and information used in annual reports, surveys, statistics, etc.

* Performs other duties as assigned.

FLSA Nonexempt Grade 04 Salary Details Minimum Salary  Mid Range Salary  Maximum Salary  Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

* Medical, prescription drug, and dental coverage

* Paid vacation, holidays, and various leave programs

* Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options

* Employee and dependent educational benefits (when applicable)

* Life insurance coverage

* Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the Flex Work@RU Application System.

Union Description URA-AFT Administrative Payroll Designation People Soft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

* Bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing, and promotion/outreach.

* A minimum of 2 years of experiences in a program coordination or administrative function that demonstrates knowledge and understanding of the academic experience, coordination with university offices, organization, report analysis, writing, and proofreading/fact checking.

Certifications/Licenses Required Knowledge, Skills, and Abilities

* Good communication skills, and computer literacy.

* Individual must be sensitive to the developmental needs of an young adult…