Administrative Assistant to Vice President

* This position is for internal applicants only.*

Salary: $29.44/Hour

Edison State Community College invites qualified internal candidates to apply for the full‑time position of the Administrative Assistant to the Vice President of Advancement, Strategic Planning & Partnerships. The Administrative Assistant to the Vice President of Advancement, Strategic Planning & Partnerships is responsible for performing a variety of administrative and professional functions to support the President, the Vice President, and The Edison Foundation Board in the governance and administration of the College and Foundation.

The administrative assistant serves as the primary connection for the Vice President with the internal and external communities. This individual manages the overall calendar of the Vice President including meetings, events, conferences, lectures and other commitments. The administrative assistant will understand, comprehensively, the mission, objectives, operations, and policies and procedures of Edison State Community College and The Edison Foundation, as well as the functions of the students, faculty, staff, alumni, and community that impact the College.

The person in this role coordinates, assists and directs the completion of administrative and office tasks by working independently and exhibiting a high degree of self‑motivation, judgment, professionalism, and confidentiality at all times. This position is responsible for support to the Vice President of Advancement, Strategic Planning & Partnerships with:

• Advancement
• Strategic Planning
• Community Partnerships
• Marketing & Communication
• Grants
• Edison Foundation
• Center for Leadership Development
• Alumni

To be considered, candidates should include cover letter, resume, and list of education/work experience, including job titles in chronological order when completing their online application.

Edison State Community College is an EOE/AA Employer.

The Administrative Assistant to the Vice President of Advancement, Strategic Planning & Partnerships is responsible for the following:

• Assist the Vice President with the operations of the Vice President's Office to include the coordination of meetings, events, financial reports and records, travel, and communication between the office and administration, staff, faculty members, adjunct faculty members, President’s Cabinet, President’s Council, The Edison’s Foundation Board (includes Executive Committee, Business Affairs Committee, Board Affairs Committee, and others as designated), students, and various committees and departments;
• Assist and support the Vice President’s reporting departments, which include Marketing, Advancement, Alumni, Partnerships, Strategic Planning, Grants, Center for Leadership Development, and The Edison Foundation;
• Plan, support and assist in internal and external fundraising/development activities including donor and public relations, direct mail appeals, planned giving, board development, special events, and other fundraising/development activities;
• Manages and makes recommendations regarding the budget for the Vice President’s Office and The Edison Foundation Board funding and budget;
• Represent the Vice President’s Office to internal and external communities
• Serve as a delegate from the Vice President’s Office at community events
• Create and/or coordinate campus‑wide meetings, events, communications and presentations;
• Monitor key activities assigned by the Vice President to immediate staff via software and other means;
• Serve as the liaison between the Vice President’s Office and external organizations;
• Perform or coordinate the completion of the following office tasks: produce documents using various software and AI, produce spreadsheets, financial documents and reports for the College and Foundation, utilize financial and planned giving software, establish and maintain hard copy and electronic files; schedule meetings and appointments; and produce meeting minutes.
• Create, format and disseminate special reports, correspondence and publications of the Vice President including updates to The Edison Foundation Board and other internal and external constituents
• Generate,…