Shipping Coordinator

Reports to:

Scheduler
FLSA Status: N/A
Positions Supervised:
Assigned Forklift Operator

Travel Required:

0%-10%

The Shipping Coordinator is responsible for safely loading trucks and/or railcars to fulfill orders accurately while maintaining proper documentation.

• Work with a safety mindset at all times.
• Ensure all environmental and safety procedures are followed and report all unsafe or non‑compliance activities.
• Verify order number from truck driver’s paperwork and have Forklift Operators load the material on the truck.
• Perform inventory spot checks.
• Communicate with Sales as required.
• Produce waybills for outbound rail cars and release the cars for pickup by railroad.
• Double‑check trucks are loaded correctly according to the customer’s order (treatments, sizes, grades, quantity, etc.).
• Perform final quality control checks: check for mold, discoloration, etc.
• Create a Bill of Lading for the truck driver and sign off that it is correct.
• Maintain records of orders shipped.
• Use experience to help estimate the weight of the load and keep trucks in the legal limit.
• Ensure loads are tarped except where noted.
• Know the difference between TSO, VMI, stock orders and the handling of each.
• Work in concert with the Scheduler.
• Attend all training sessions and safety meetings.
• Perform computer duties as necessary.
• Other duties as directed.

• High School Graduate or General Education Degree (GED) required.
• Ability to learn about treatments, lumber and plywood sizes, grades, and species.
• Ability to perform work accurately and thoroughly.
• Ability to work independently with minimal supervision.
• Ability to use thinking and reasoning to solve problems.
• Ability to read and write and communicate effectively with others.
• Ability to perform basic mathematical calculations.
• Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Ability to demonstrate behaviors conforming to Hoover’s set of values and accepted standards.
• Ability to be internally inspired to perform a task to the best of one’s ability using their own drive or initiative.
• Ability to effectively operate a forklift.
• Be comfortable working within Windows‑based programs, using a word processor, and email. Must have a good knowledge of spread sheeting.

Indoors and outdoors in all weather conditions. Can be hot, cold, humid, and/or rainy. May require climbing heights of up to 50 feet.

Lift/Carry: 10 lbs. or less (Occasionally)

Lift/Carry: 12 lbs. or less (Occasionally)

Walk: 11‑20 lbs. (Occasionally)

Walk: 13‑25 lbs. (Occasionally)

Stand: 21‑50 lbs. (Occasionally)

Stand: 26‑40 lbs. (Occasionally)

Handling/Fingering: 51‑100 lbs. (Occasionally)

Reach Outward: 41‑100 lbs. (Occasionally)

Reach Outward:
Over 100 lbs. (Occasionally)

Reach Above Shoulder: (Frequent)

Climb: (Occasional)

Crawl: (Occasional)

Squat or kneel: (Frequent)

Bend: (Frequent)

Not Applicable:
Activity is not applicable to this occupation. O – Occasionally:
Occupation requires this activity up to 33% of the time (0 – 2.5+ hrs./day). F – Frequently:
Occupation requires this activity from 33% - 66% of the time (2.5 – 5.5+ hrs./day). C – Constantly:
Occupation requires this activity more than 66% of the time (5.5+ hrs./day).

Immediately upon hire or assignment to the Shipping Coordinator position, training will take place in Safety and Environmental programs. Annual training over all programs.

Hoover Treated Wood Products, Inc. (HTWP), is the largest producer of fire‑retardant treated wood in the world. In business since 1955, HTWP has 10 plants located from coast to coast. HTWP offers a comprehensive compensation package that includes competitive wages, a pension retirement plan, medical, dental, life and disability insurance, paid holidays and vacation. HTWP requires background checks and drug testing.

The company reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements will be assigned by supervisors as deemed appropriate.

Hoover Treated Wood Products provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.