Office Manager​/HR Director

Role:
Office Manager/HR Director

The Office Manager/HR Director is responsible for ensuring that all office administrative functions are coordinated to achieve a high level of productivity and employee satisfaction within the company. In addition to being the lead Human Relations professional, the role will include handling office responsibilities, managing vendors, documenting and enforcing office policies and procedures, assisting with marketing, taking direction on miscellaneous issues from the Managing Attorney, and anything else needed to ensure the smooth operation of the 25-person firm.

You will help oversee the company’s organizational processes and add improvements to them.

Looking for Confidence, Positivity, and a Can Do Attitude!

• Create and update records and databases with personnel, financial and other data
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Drafting job descriptions, placing job ads, and interviewing potential hires
• Onboarding new hires
• Manages company benefits administration, enrollment and auditing.
• Will oversee management of company benefits and portals used to administer benefits to employees.
• Responsible for maintaining health care renewals and audits.
• Oversee and manage firm SIMPLE IRA.
• Will coordinate with executives regarding healthcare expectations to make sure needs are met.
• Will maintain, run, and oversee payroll.
  
  Preparing payroll, implementing full utilization of payroll processing system and creating designated procedural manuals for departments.
• Conducts annual and as needed employee performance reviews in conjunction with employee’s direct supervisor

• Facilitates Goals & Objectives within the Firm
• When appropriate, oversee the transition from outsourced intake to in-house intake
• Regular relationship management with other firms to whom we send case for co-counsel
• Assisting marketing with relationship management of firms from whom we are sent cases

• Purchasing office supplies, equipment, and furniture to maintain office inventory.
• Overseeing the maintenance of office facilities, software, and equipment.
• Purchasing and set-up of new computers with or without technology/IT vendor
• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Administers the office phone system, email system, and other software programs as needed.
• Oversee and manage company software/cloud services for case management, CMS, etc.
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
• Coordinating and managing appointments, meetings, and the conference rooms
• Supervision of staff as needed.
• Responsible for managing company correspondence for executive and review legal documentation for compliance.
• Work with office support team to coordinate office closures and communicate updates to company
• Responsible for coordinating office events and facilitating holiday activities with the support of marketing department.
• Performs other related duties as assigned.

• Providing excellent customer service
• Understand upset clients are a high priority and act accordingly.
• Be available and prepared to work unscheduled hours (before, after, weekends) if needed in order to maintain firm efficiency
• Multitask, prioritize, and work well under pressure
• Maintain compliance with all company policies and procedures (this includes check/credit card request)
• Must be able think independently, analyze data, and make good decisions
• Excellent time management, organizational, and communication skills
• Ability to work well individually and in a group environment
• Strong work ethic
• Be familiar with relevant laws as it applies to compliance and adherence regulations.
• Maintain compliance with all company policies and procedures
• Microsoft Office software experience
• Proven work experience as Operations Manager or similar role
• Knowledge of organizational effectiveness and operations management
• Familiarity with business and financial principles
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.

In addition to resume and cover letter, please share your favorite color and why in your cover letter/message. Salary range is $125K+ plus benefits and depends on experience.