Clinical Senior Secretary; RCCF

Job

Agency:
Department of Corrections - Clinical Services

Location:

Rapid City, SD (RCCF)

Salary: $19.00 to $25.00 per hour, depending on experience

Pay Grade: GF

Closing Date:
Open Until Filled

The South Dakota Department of Corrections is hiring! Join the DOC - view DOC Recruitment video here:

This is a Full-Time position with the Department of Corrections Behavioral Health team. For more information on the DOC, please visit (Use the "Apply for this Job" box below)..

This position provides accountability for health records by organizing and maintaining a system of files and records concerning active and inactive patients. This position will also serve as the point of contact for medical appointment scheduling in accordance with established rules and regulations for the South Dakota Department of Corrections. Work is extremely detailed and requires a high rate of accuracy to meet legal requirements and accreditation standards.

• Creativity - We are always looking for innovative ideas to help us achieve improved outcomes.
• Making a difference - You will have an opportunity to make a difference in the life of fellow South Dakotans.
• Professional development - We provide valuable trainings to ensure well‑trained staff that are competent, accountable, and empowered and will assist you in reaching your career goals.
• Teamwork - In a team‑oriented approach, you will have the ability to work cooperatively with others in a friendly work environment to achieve shared goals.

Duties are as follows, but not limited to:

• Safeguard and protect the offender's right to privacy by ensuring that only authorized individuals have access to the medical information and that all releases of information are in compliance with state, federal and HIPAA regulations;
• Manage requests utilizing a wide variety of applications for medical record information from offenders, third party payers and others;
• Process requests in a timely and efficient manner within established timeline standards, maintaining quality and accuracy;
• Determine validity of requests for release of confidential health care information;
• Execute, copy and distribute the release of clinical information from health records;
• Request clinical information from other agencies;
• Prepare billing memorandums for medical release services rendered;
• Explain procedure and legal requirements for release of information to offenders and others including a release of information for continuity of care;
• Track all released and requested private health information;
• Schedule outside medical appointments for offenders at all DOC facilities per clinical guidelines;
• Resolve any scheduling conflicts;
• Provide general office support as needed.

Applicant must have, at a minimum, a high school diploma and one year of full‑time experience with scheduling, data entry, scanning, and maintenance of protected health information.

• Excellent interpersonal, multi‑tasking and administrative skills;
• Ability to read and comprehend the English language;
• Ability to effectively communicate fluently in English both verbally and in writing;
• Individual must be thorough, detail oriented and have the ability to work independently;
• Individual must be proficient in HIPAA compliance;
• Proficient in Microsoft Word and Excel;
• Basic knowledge of medical terminology;
• Experience with electronic health records, pdf files, scanners, and computers.

• Experience using policy to release protected health information (PHI) to stakeholders with legal requests;
• Experience with Medical Billing & Coding;
• Experience with electronic health records;
• Experience working in a correctional environment.

The SD DOC is committed to a work environment free from illegal drugs and alcohol. All job offers are contingent upon successful completion of a background investigation, urine drug screen and the candidate's ability to perform the essential functions of the position.

Individuals selected for the position will have the opportunity to carry Oleoresin Capsicum (OC/pepper spray) if desired. If OC spray is carried, the staff carrying OC spray will be required to have…