Senior Secretary

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Job

Agency:
Department of Health - Finance and Operations

Location:

Pierre, SD

Salary: $19.97-$23.49 Hourly, depending on qualifications

Pay Grade: F

Closing Date: 3/10/26

This is a Full-Time 40 Hours Weekly position with the Department of Health - Finance and Operations. For more information on the Department of Health, please visit (Use the "Apply for this Job" box below). .

The South Dakota Department of Health's programs and services help prevent illness and injury; promote healthy places to live, work, and play; provide education to help people make good health decisions; prepare for, respond to, and prevent public health threats; and support efforts to enhance quality and accessibility of healthcare. Our services touch the lives of every person in the state of South Dakota.

We recognize that employees are our most valuable resource, and we are committed to promoting a culture of excellence in DOH. We trust our employees to be innovative, challenge existing processes, and make the best decisions. We are interested in employing a diverse and skilled workforce that exhibits the values of leadership, accountability, communication, integrity, and teamwork. Public health is a diverse and growing field that offers many career options for people from a variety of educational backgrounds.

Imagine yourself as part of a winning team that is making the lives of South Dakotans healthier and safer.

This position performs professional and secretarial functions or high-level clerical support functions for the Department of Health, Office Administrators and Program Managers. Duties include serving as backup to the first contact for the public and callers to the Department of Health, routing calls, greeting guests, data entry and research for various programs, coordinating meetings, preparing and sending large mailings, confidentiality of patient records, and preparation of various reports.

The Department of Health works within a team environment, and the successful candidate will have the opportunity to learn new skills for the various divisions within the Department. Some of the high-level duties this position will perform include developing and implementing procedures related to their assigned duties. This position would be expected to analyze the procedures used for the department and bring solutions including, for example, identification of allowable exceptions in the out-of-state travel request process.

In addition to supporting the Division of Family & Community Health, the incumbent will also manage correspondence, prepare reports, and maintain various recordkeeping for the entire department. They will schedule meetings and interviews, coordinate and staff events, create and publish meeting materials, and provide support during events and meetings as needed. This individual will be required to know and utilize purchasing regulations, ensuring that all policies, procedures, and best practices are implemented to best utilize funds, including research and comparison for items outside of the State purchasing contracts.

This position will also manage and maintain data related to assigned duties such as immunization records, reports to the Department Secretary, and legal documents, ensuring accuracy and confidentiality. This includes updating databases, generating reports, and analyzing data to support decision-making processes. The Senior Secretary will serve as a resource for training and guidance to other staff members at all levels, including development of “best practices” and training materials, and offer ongoing support to ensure staff are proficient in their roles.

This position must possess the flexibility to prioritize projects and requests to ensure timely completion within changing deadlines. Further, this individual will serve as a gatekeeper of personally identifiable information and make decisions on whether records may be released based on verification of identity prior to releasing records to patients.

Experience with secretarial and administrative support duties. This position…