Flight Coordinator - Phoenix; on-site

About Us

Worldwide Jet is a Premier on-demand FAA Part 135 charter operator. We operate year‑round with an unwavering commitment to deliver an exceptional first‑class experience to travelers and charter brokers alike.

The Flight Coordinator manages all logistics associated with the safe, efficient and profitable execution of the company’s flights. The position requires a basic knowledge of FAA regulations, understanding of domestic and international aircraft operations, excellent communication skills, multi‑tasking ability and a strong ethic of teamwork.

The schedule consists of alternating shifts: days one week, evenings the following week. Days off are determined during training for the position.

This is not a remote position. Candidates will report for duty at our Phoenix (Deer Valley) AZ office.

Someone with consistent accuracy and detail in providing meticulous service comparable to a five‑star hotel who applies Worldwide Jet’s core values:
Safety, Trust, Integrity, Teamwork, Service, Care. We seek a high‑performing, driven individual who can work autonomously in a sometimes hectic environment and who has excellent interpersonal skills to communicate professionally with customers and fellow employees.

• Monitor the status of all planned flights and flights in progress from origin to destination (flight following).
• Ensure all ground handling, de‑icing, fuel, landing/departure slots, and landing/overfly permits are in order before releasing a flight.
• Identify, anticipate and take corrective action to minimize actual or potential delays from scheduling operations, crew legality and maintenance issues.
• Become proficient with ARINCDirect Flight Operations System (FOS).
• Confirm handling for aircraft at airports as scheduled.
• Complete and send trip sheets to crew.
• Complete flight releases.
• Monitor flight crew duty limitations and rest requirements.
• Arrange hotel rooms and rental cars for crew members.
• Manage a high volume of continual email traffic while responding in a timely and professional manner.
• Other duties as assigned.

• At least 1 year of experience in charter operations or hold an FAA dispatcher license.
• Ability to work a flexible schedule, including evenings, weekends and holidays.
• Strong organizational skills – detail‑oriented, prioritization, proactive.
• Ability to work under pressure with minimal supervision.
• Ability to plan, prioritize workload and possess excellent multi‑tasking abilities.
• Quality decision‑making skills.
• Self‑motivated and proactive in learning and career development.
• Ability to work in a fast‑paced environment with a high degree of attention to detail.
• Interpersonal and communication skills.
• Teamwork and collaboration skills with willingness to support the team to success.
• Time management – meeting deadlines, managing workloads, prioritization.

• Medical Insurance – Options include HSA Base, HSA Plus and PPO (No HSA).
• Dental Insurance.
• Vision Insurance.
• Telemedicine.
• GAP Insurance.
• Life and Voluntary Life Insurance.

• 401(k).
• PTO.