Real Estate Coordinator

Real estate deals don't close themselves, and our new role exists to make sure they get across the finish line. We're partnering with a Phoenix-based organization that supports real estate transactions within a fast-growing, multi-state industry to find an experienced Real Estate Coordinator. This role’s primary responsibilities will include managing contracts, timelines, and communicating with key stakeholders while ensuring deals move forward smoothly from start to finish.

This is a pivotal role dedicated to overseeing all moving parts within the organization. To be successful, you must understand timelines and prioritization, accurate documentation, and it’s crucial you are organized and detail-oriented. We are looking for someone who thrives in complex, highly regulated environments and takes pride in their work and tackling challenges head on. Candidates must be local to the Greater Phoenix, AZ area as this is a fully on-site position.

Keep Transactions Moving

• Coordinate real estate transactions from site identification and LOI through contract execution and closing.
• Track key deadlines including contingencies, inspections, escrow milestones, and closing timelines.
• Manage contracts, leases, amendments, disclosures, and related documentation with precision.

Be the Point Person

• Work closely with brokers, landlords, sellers, attorneys, escrow, and internal teams to keep everyone aligned.
• Schedule and coordinate inspections, appraisals, and site-related activities.
• Follow up proactively to ensure nothing stalls or slips.

Own the Details

• Maintain clean, organized, audit-ready transaction files (digital and print).
• Update internal trackers, CRMs, and reporting tools to reflect deal status and next steps.
• Support transactions that span across multiple cities or states, each with its own regulation requirements.

Support a Fast-Paced Team

• Provide administrative and operational support to leadership and consulting teams tied to active deals.
• Help ensure real estate timelines align with broader business and regulatory considerations.
• Bring structure and strategy to a high-volume, detail-heavy environment.

• 2-5+ years of proven experience in high-volume environment supporting real estate coordination, transaction coordination, escrow, title, or real estate administration.
• Solid grasp of real estate contracts and closing processes.
• Exceptionally organized, deadline-driven, and detail-oriented.
• Clear, professional communicator who's comfortable working with multiple stakeholders.
• Proficiency in Google Workspace and/or Microsoft Office; CRM expertise is a plus.
• Able to work in office (Monday-Friday)

• Competitive salary (DOE) with potential bonus opportunity.
• Stable, growing organization with leadership structure.
• Exposure to complex, meaningful real estate transactions - not cookie-cutter deals.
• Supportive, collaborative office environment with some flexibility for family schedules.

If you enjoy being the person who makes sure deals close - and close cleanly - let's connect. If interested in the Real Estate Coordinator position in the Greater Phoenix Area (on-site work schedule), please apply now for immediate consideration!