Vendor Manager; HYBRID

THIS POSITION IS HYBRID - ATTENDANCE AT THE PHOENIX, AZ CAMPUS IS REQUIRED. Our Department of Defense contract requires US citizenship and a favorably adjudicated DOD background investigation for this position. Veterans, Reservists, Guardsmen and military family members are encouraged to apply!

Job Summary:

Under the direction of the Director, Vendor Management, the Vendor Manager is responsible for managing all aspects of the post-award subcontracting process. The Vendor Manager will ensure subcontractors meet performance, quality and compliance standards while mitigating risks and controlling costs. The role involves close coordination with project managers, procurement teams, legal, stakeholders and senior leadership to align subcontracts with project goals and timelines.

Vendors also ensure compliance with federal, state and industry regulations maintaining accurate documentation and reporting.

Required:

• Bachelor s degree in Business Administration, supply chain management, Engineering; OR equivalent experience
• 5+ years  experience in subcontract management or procurement
• Proven ability to manage multiple subcontracts and prioritize tasks in a fast-paced environment
• Experience working on and influencing teams to produce desired outcomes
• Experience working with operational planning at the department, division, or company-wide levels with a focus on developing performance metrics and tracking outcomes against objectives

Preferred:

• Equivalent experience
• Certifications such as CPCM, CFCM, CPSM or PMP
• Proficiency in contract management or procurement software and Microsoft Office Suite
• Strong knowledge of procurement processes, contract law and industry standards
• Experience with data analysis, statistical analysis, process flow mapping and report design, including proficiency with database querying

• Serves as one of the key points of contact to address program implementation issues, contractual issues, and to resolve potential disputes with Subcontractors.
• Manages relationship with the primary subcontractors, to include handling of day-to-day contact across multiple functional areas and reporting out to Senior Leadership on status of subcontractor performance, risks and opportunities.
• Collaborates and coordinates support the subcontractor may need throughout the contract lifecycle.
• Provide direct oversight, guidance and support to subcontractor to ensure compliance with contract requirements, agreed upon services levels and customer service excellence standards.
• May assist with ensuring primary subcontractor fully understands and meets all regulatory requirements, professional best practices and industry standards, to include internal policies and procedures.
• Maintains detailed records and provides status reports on subcontract activities.
• Monitors government contracts and internal initiatives for modifications impacting operations and oversees vendor operations to ensure compliance with contract requirements and agreed upon standards.
• Determines the impact of government contract requirements and specific business initiatives on operations and communicates those impacts to primary subcontractor’s stakeholders.
• Identifies and communicates opportunities for redefinition of operational and management processes based upon analyses of “lessons learned” to improve operations effectiveness and efficiency.
• Creates, manages and executes action plans, developed in conjunction with the primary subcontractor, to improve operations and adherence to contract standards.
• Communicates operational changes, training and program materials to subcontractor stakeholders for distribution to staff.
• Produces informative, easy-to-assimilate reports from the operational reporting systems, including reports and dashboards for Senior Leadership.
• Assists with special projects and other duties, as assigned by Tri West Senior Leadership.

• Communication / People
  
  Skills:
  
  Clearly presents information through spoken or written communication; effectively reads others and adapts communication patterns to multiple individual styles; demonstrates ability to influence or persuade others; listens…