Assistant Payroll Manager

Summary of Position:

The Assistant Payroll Manager works closely with the Payroll Manager to execute payroll operations for six entities. Primary role includes the timely processing of the bi-weekly payrolls for assigned properties as well as daily time and attendance verification, auditing new hire information and audit changes made by People & Culture, help to ensure that we continue to stay in compliance with multi-state employment laws, and various payroll projects as assigned by the Senior Director of Finance and/or Corporate Director of Finance.

Essential Functions:

• Compile daily time and attendance reports, verify and edit timecards to ensure their accuracy and validity.
• Review and update tip reports and other payroll related spreadsheets to ensure they are in balance and with correct information.
• Prepare documentation and process vacation requests and paid sick leave requests.
• Assist with daily labor reports and entry into Sage Intaact.
• Prepare various monthly internal audits and GL reconciliations.
• Ensure compensation for overtime work is calculated at the appropriate rate.
• Confirm that legally mandated and optional deductions have been entered correctly.
• Help to prepare and distribute manual paychecks when needed.
• Process bi-weekly payroll of assigned properties as well as assist with other properties when needed.
• Performing all tasks in a timely manner to ensure that staff members are compensated accurately.
• Addressing queries about payroll-related issues.
• Working to resolve discrepancies in payments as a matter of urgency.
• Assist with the posting of payroll related journal entries including vacation, accruals, health insurance, 401K, and workers compensation, etc.
• Any other tasks, projects and/or duties assigned by the Finance Directors and/or the General Manager.
• Comply with the Arizona Grand Resort HEARTfelt culture (Vision, Values & Standards) of conduct as set forth in the resort communications.

Qualifications:

Education: High School Diploma or equivalent required, college degree preferred.

Experience: Previous payroll experience required, with hospitality experience preferred. Need general knowledge of Windows environment and moderate knowledge of Excel is necessary.

Certificates or Licenses: No special licenses required.

Knowledge, Skills, and Abilities:

• Payroll processing or human resources experience and familiarity with various administrative software programs, including ADP Workforce Now, HR and Microsoft Outlook.
• Ability to communicate effectively, both verbally and in writing with vendors and associates.
• Ability to follow instructions, meet deadlines and multi-task efficiently.
• Ability to read English and perform simple math.

Personal Characteristics:

• Behaves ethically and is extremely confidential with all work-related information and matters.
• Communicates effectively:
  Speaks and listens in a clear, thorough, and timely manner, effectively reading and writing, using the English language.
• Professional Appearance:
  Exhibits an appearance appropriate for a four-diamond resort (Specific grooming standards are available for review)

The Arizona Grand Resort & Spa's leaders and team members believe each guest should be treated with respect and professionalism. We create a genuine experience, enticing our guests to return again and again. In order to be successful at The Arizona Grand Resort & Spa, team members must share both our Purpose (Making Space for Genuine Hospitality) and Pillars (Hands On & Heartfelt, Sincere & Focused, Collaborative & Curious, and Conscientious).

This includes possessing and demonstrating a high level of courtesy and respect for both internal and external guests. Our fun, friendly and enthusiastic team members treat every guest as if they were our only guest. A true customer focus is essential to success with our property.