Regional Payroll Specialist

Regional Payroll Specialist

We are seeking a reliable and detail-oriented Regional Payroll Specialist to support accurate and timely payroll processing across our multi-entity region. This position plays a key role in ensuring that our field Technicians, Installers, and office staff are paid correctly and on time. The ideal candidate is organized, responsive, and familiar with the fast‑paced nature of the skilled trades industry.

• Lead and process weekly and bi‑weekly payroll for multiple regional locations, including field and office employees
• Review Technician timesheets, job tickets, commissions, and spiffs for accuracy and completeness
• Assist with new hire setup, terminations, and final pay processing
• Verify and process PTO, holiday pay, bonuses, and other adjustments
• Utilize ADP to ensure timely and accurate processing of all weekly and bi‑weekly payroll transactions including salaries, benefits, garnishments, taxes, discrepancies, bonuses, year‑end processes, and other payroll functions
• Identify short‑term and long‑term process improvements and payroll strategies to enhance accuracy, efficiency, and support growth
• Develop and implement payroll policies, procedures, and internal controls to ensure compliance with company standards and state and regulatory requirements (e.g., FLSA, IRS, DOL)
• Act as an escalation point for complex payroll inquiries, employee issues, or compliance matters
• Partner with HR and Benefits to manage time‑off plans and benefits as it relates to payroll

• Ensure compliance with federal, state, and local tax laws, company policies and procedures
• Review and validate payroll reports for accuracy, investigating and resolving any discrepancies
• Perform regular reviews/audits to confirm the accuracy of data in ADP and data migration
• Oversee, review, approve, and resolve year‑end submissions of annual and quarterly filings
• Assist external auditors on compliance audits as needed (W‑2, 1099, etc.)
• Prepare reports for audits, government filings, and internal stakeholders
• Stay up to date on payroll laws, prevailing wages, and industry‑specific labor regulations
• Send weekly OT reports to the General Manager, Operation Manager, Regional Controller, and Divisional President

• Assist with system configuration—payroll codes, employee classes, custom calculations, code groups, etc.

• Bachelor’s degree in Business, Accounting, or Human Resources—or equivalent combination of education/experience
• Certified Payroll Professional (CPP) preferred
• 5+ years full‑cycle payroll processing for multi‑state, multi‑entity organization
• Strong knowledge of federal, state, and local labor/payroll laws, including overtime and payroll tax compliance
• Proven experience with state registrations and preparing, reconciling, and filing monthly, quarterly, and annual federal, state, and local payroll tax returns
• Experience with payroll systems such as Paylocity, ADP, Paychex, or similar

• Ability to maintain confidentiality and exercise extreme discretion
• Excellent problem‑solving skills and strong analytical skills
• Ability to understand, calculate, and explain complex calculations and figures
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills, with the ability to convey complex information clearly
• Ability to handle and prioritize multiple tasks and meet deadlines in a fast‑paced environment
• Customer service oriented & team player
• Advanced proficiency in Excel
• Ability to handle confidential information with professionalism

• 401(k) Match
• Medical, Dental, Vision coverage
• Life Insurance
• Paid Vacation
• Paid Holidays

Pay Range: $65,000 USD – $80,000 USD

Howard Air
For more than 30 years, Howard Air has focused on providing the latest technology in superior comfort to meet our customers’ air conditioning and heating needs. When you join us, you will proudly be part of an exclusive group of the highest trained and top earning professionals in the HVAC industry. Earn the most you’ve ever made in the HVAC industry while enjoying flexible work schedules for an unbeatable work/life balance, along with the best tools, equipment, vehicles, and facilities in the industry.

We are an equal‑opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws.